Office Assistant / Property Manager

About the role

Hickinbotham Real Estate, Inc. is a long-standing, stable, family-owned business specializing in residential restoration, property management, and specialty trades. The company offers steady, local work, professional continuous training, and a supportive team environment. Located in Saint Clair, MO, this full-time position focuses on Property Management & Maintenance Support. You will serve as a vital link between administrative operations, tenants, and field maintenance personnel to ensure seamless real estate operations. This role offers stable, year-round employment within an established, family-owned company where your technical ability and administrative acumen directly impact residential communities. You will oversee essential communication, contract reviews, and project scheduling while maintaining strong professional relationships across all stakeholders.

Responsibilities

• Draft and edit formal office correspondence, legal notices, and property documentation with speed and accuracy.
• Coordinate daily tenant requests and schedule maintenance tasks efficiently with internal field crews and external contractors.
• Review real estate contracts, lease agreements, and property management documents to ensure accuracy and compliance.
• Support ongoing residential property rehab projects through detailed administrative tracking and resource scheduling.
• Manage competing daily priorities to maintain organized office operations and prompt service delivery.
• Communicate effectively across all levels of staff, field teams, tenants, and external vendors to streamline workflows.

Requirements

• Demonstrated experience in property management administrative functions and tenant communications.
• Strong proficiency in modern software, digital office tools, and quick adoption of property management systems.
• Proven background reviewing, understanding, and organizing property management agreements and real estate contracts.
• Excellent written communication skills with proven experience drafting formal letters, notices, and documentation.
• Exceptional multi-tasking abilities with a structured approach to managing changing priorities.

Qualifications

• High School Diploma or GED; administrative or real estate certifications are a plus.
• Prior experience supporting residential property renovation or maintenance repair crews.
• Strong knowledge of local residential leasing practices and maintenance scheduling workflows.

Benefits

• Competitive salary based on experience
• Reliable bi-weekly pay cycle
• Year-round full-time employment providing stable, consistent income
• Paid Time Off including major holidays, vacation days, and sick leave
• Professional development opportunities and continuous job training
• Team building and company events hosted throughout the year