OFFICE ASSISTANT (PART-TIME)

Hampton · Hampton, VA · 1 wk ago

AdministrativePart-time

About the role

The purpose of this class is to perform advanced clerical, administrative, technical, and office management support functions for the Hampton Sheriff's Office. The incumbent provides administrative support to leadership, prepares reports and correspondence, maintains records, assists with accreditation and compliance activities, coordinates meetings and projects, and ensures efficient office operations while providing excellent customer service.

Responsibilities

a variety of correspondence, reports, and forms;
may type minutes of meetings, newsletters, annual reports, purchase orders, and authorization for payment forms;
operates standard office machines, personal computers, word processors, and other equipment;
reviews all work for accuracy and completeness;
sorts reports, compiles data, and maintains files of correspondence, reference materials, statistical records, etc.;
macross-indexes and file data to ensure ease of location;
may perform data entry duties;
maintains confidentiality of all information;
receives, sorts, and distributes incoming mail;
answers telephone, receives and greets visitors, ascertains nature of business, answers general information questions, and/or refers the caller to the appropriate individual or department;
ensures that coworkers are informed of all calls received during their absence;
may maintain the supervisor's appointment calendar;
may collect financial/statistical data and post it accurately on prescribed forms;
may assist in planning and implementing departmental functions or special events;
assists with special projects as needed;
demonstrates regular and punctual attendance.

Requirements

Graduation from high school or successful completion of the GED;
requires the ability to efficiently use a computer and other office equipment to complete tasks;
requires good knowledge of office terminology, procedures, and equipment; working knowledge of Microsoft Office software; good understanding of business arithmetic and English;
requires the ability to: learn complex computer programs; maintain records and attention to detail; follow complex oral and written instructions, and establish and maintain effective working relationships with diverse populations;
requires effective oral and written communication skills;
an acceptable combination of education and experience may be considered;
must have an acceptable driver's license and must have and maintain a satisfactory driving record based on the City of Hampton's criteria;
this position is safety sensitive and is subject to testing for alcohol and controlled substances in accordance with the City's current substance abuse policy.

Qualifications

Requires the ability to maintain confidentiality of all information;
requires the ability to make sound independent judgments within the context of established departmental and City policies and procedures;
requires contact with other City departments, the general public and other agencies.

Skills

efficiently uses a computer and other office equipment;
maintains records and attention to detail;
follows complex oral and written instructions;
establishes and maintains effective working relationships with diverse populations;
communicates effectively orally and in writing;
manages confidential information;
makes sound independent judgments within the context of established departmental and City policies and procedures;
contacts other City departments, the general public and other agencies.

Benefits

Join the City of Hampton team! As a proud V3 (Virginia Values Veterans) employer and a designated Military Spouse-Friendly Employer, we are committed to supporting veterans and military spouses. We offer a welcoming and inclusive workplace that recognizes the unique skills and experiences that military families bring. Come work for Hampton, a vibrant waterfront community that celebrates and embraces 400 years of history and innovation, creating an even more dynamic future! We are located in the center of the Hampton Roads region and offer lots of waterfront fun, rich and diverse history, and a vibrant restaurant scene. Hampton offers excellent benefits, career and professional development, tuition reimbursement, and other benefits.

Pay

Details about pay will be provided upon hire.

Schedule

Details about the schedule will be provided upon hire.

Contact Information

For more information, please contact the Human Resources Department at (757) 727-6407 or visit our website at www.hampton.gov/hr.

Application Process

To apply, please click here. Applicants must complete the online application and provide the required documentation as indicated in the application process.

Background Check

This position is subject to a background check before any offer of employment or promotion.

Additional Information

May we contact your present employer?

Are you able and willing to complete a pre-employment physical examination, including urinalysis and drug screening?

If applying for a sworn position, are you able and willing to complete a physical agility and fitness test?

Are you willing to take and pass a written examination assessing reading comprehension and math computation?

Are you willing to submit to a comprehensive background investigation, including a polygraph examination?

I have downloaded and completed the Authorization for Release of Information form that is required and must be turned in, in person.

Have you experimented with any illegal drugs or substances within the last twelve months?

Have you worked for this agency? If yes, please provide dates, supervisors, etc.

Have you been convicted in any court of law of any criminal charge, whether felony or misdemeanor?

Have you been arrested or charged with any criminal offense?

Have you ever received a ticket or summons for any violation of traffic laws?

Have you ever been a victim of any criminal act that was reported to legal authorities?

Have you ever been involved in any misconduct with an inmate or co-worker?

Within the past five (5) years, have you been convicted of DUI, DWI, or any serious driving-related offense?

Have you ever been convicted of driving with a suspended or revoked license?

If you answered Yes to any of the above questions, 10-16, please explain in detail: giving dates, place, charge, and final disposition.