Office Assistant (Part Time)

Responsibilities

• Oversee day-to-day office operations, ensuring a smooth and efficient workplace.
• Maintain office supplies, manage vendor relationships, and coordinate office maintenance.
• Serve as the main point of contact for office visitors, deliveries, and facilities-related needs.
• Manage relationships with building management and ensure compliance with workplace safety protocols.
• Order supplies, manage the front desk, empty the dishwasher, keep the kitchen clean and well stocked, welcome vendors at the front area.
• Manage the boardrooms and all common spaces.
• Aid in employee engagement initiatives, internal communications, and company-wide events.
• Provide general administrative support as needed to enhance company operations.

Qualifications

• 2+ years of experience in office management, or a similar role, preferably in a fast-paced technology or startup environment.
• Strong ability to prioritize tasks, manage multiple deadlines, and work independently.
• Excellent written and verbal communication skills.
• Highly organized with a strong attention to detail and problem-solving mindset.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office, Google Workspace, and calendar management tools.
• Experience coordinating events, managing vendors, and supporting facilities operations.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.

About the Role

Office Management: Oversee day-to-day office operations, ensuring a smooth and efficient workplace. Maintain office supplies, manage vendor relationships, and coordinate office maintenance. Serve as the main point of contact for office visitors, deliveries, and facilities-related needs. Manage relationships with building management and ensure compliance with workplace safety protocols. Order supplies, manage the front desk, empty the dishwasher, keep the kitchen clean and well stocked, welcome vendors at the front area. Manage the boardrooms and all common spaces. Assist with employee engagement initiatives, internal communications, and company-wide events. Provide general administrative support as needed to enhance company operations.

Requirements

2+ years of experience in office management, or a similar role, preferably in a fast-paced technology or startup environment. Strong ability to prioritize tasks, manage multiple deadlines, and work independently. Excellent written and verbal communication skills. Highly organized with a strong attention to detail and problem-solving mindset. Ability to handle confidential information with discretion and professionalism. Proficiency in Microsoft Office, Google Workspace, and calendar management tools. Experience coordinating events, managing vendors, and supporting facilities operations. Strong interpersonal skills with the ability to build relationships across all levels of the organization.

Skills

Strong organizational and administrative skills, excellent communication, attention to detail, and the ability to work independently and manage multiple tasks simultaneously.

Benefits

Medical, Dental, Vision Insurance.

Pay

$25-$30 per hour; Part-Time (30 hours per week)

Schedule

8am-2pm, Monday – Friday

About Eltropy

Eltropy is on a mission to disrupt the way people access financial services. Eltropy enables financial institutions to digitally engage in a secure and compliant way. Using our world-class digital communications platform, community financial institutions can improve operations, engagement and productivity. CFIs (Community Banks and Credit Unions) use Eltropy to communicate with consumers via Text, Video, Secure Chat, co-browsing, screen sharing and chatbot technology — all integrated in a single platform bolstered by AI, skill-based routing and other contact center capabilities.

Eltropy Values

Customers are our North Star No Fear - Tell the truth Team of Owners