Office Assistant II - Secondary

About the role

The Office Assistant 2 provides clerical and technical administrative support to school site personnel, establishes and maintains records, compiles and distributes materials and reports, and communicates information to and responds to inquiries from internal and external sources.

Contact: Brian Jolley, Phone: 385-579-7530, Email: bdjolley@alpinedistrict.org

Responsibilities

• Administers first aid and prescription medications to students (under the direction of a health care professional) to meet immediate health care needs within established guidelines.
• Assists with processing of documents, forms, mailings and materials (e.g., attendance, enrollments) to disseminate information to appropriate parties.
• Assists in developing master schedules to ensure student course and class size requirements are accurate.
• Attends department and/or in-service meetings to convey and/or gather information required to perform functions.
• Collects payments for a variety of events (e.g., fines, fees, fund raisers) to complete transactions and/or secure funds.
• Coordinates assigned projects and/or activities (e.g., proper distribution of materials, conference/meeting arrangements, travel requirements, personnel to proctor exit assessments) to complete activities and/or deliver services timely.
• Distributes materials (e.g., mail, checks, supplies, messages) to ensure delivery to addressee.
• Implements site processes and projects (e.g., discipline issues, subject area assignments, safe space for student, bus coordination, substitute teachers, college and career procedures, site projects) to ensure implementation of site activities and processes and provide up-to-date information and/or historical reference per administrative guidelines and legal requirements.
• Maintains a variety of manual and electronic documents files and records (e.g., System 400 and Power School, student transcripts, purchase orders, advisory lists, work orders, time sheets, expense reimbursement requests) to provide up-to-date information and/or historical reference per administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g., forms, office supplies) to ensure items' availability.
• Monitors students referred for illness or disciplinary action (e.g., observing student behavior, collaborating with counselor) to ensure student welfare and maintain a secure office environment.
• Prepares a variety of correspondence, reports and other materials (e.g., special recognition awards, report cards, class schedules, letters, memorandums, minutes, charts, periodic and ad-hoc reports) to document activities, provide written reference, and/or convey information.
• Processes a variety of documents and materials (e.g., schedule/class changes, student registrations, time sheets, work orders, requisitions, travel reimbursements) to disseminate information in compliance with established administrative guidelines.
• Researches assigned topics (e.g., student record discrepancies, current practices, policies, education codes) to provide information for addressing department operations and ensuring accuracy of information.
• Responds to inquiries from a variety of internal and external parties (e.g., parents, district staff, other schools, government agencies, general public, students) to provide information, facilitate communication among parties and/or provide direction.
• Reviews release of student's to authorized parent and/or guardian to ensure safety of students upon release of student activities.
• Schedules activities (e.g., appointments for counselors and administrators, meetings, travel reservations/accommodations, facility usage) to make necessary arrangements for assigned administrator.
• Verifies student related data (e.g., grades, information, course-work) to ensure the accuracy of student records.
• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit.

Requirements

• Age 16+
• High school diploma or equivalent
• Job related experience is desired

Benefits

• HBE insurance eligible

Pay

Hourly rate: $16.62

Schedule

Hours per day: 8