Office Assistant - District Payroll Clerk

About the role

The payroll clerk ensures accurate and timely payment of district employees, manages payroll information, and supports bookkeepers.

Responsibilities

• Maintains employee payroll information files and records in both written and electronic formats.
• Processes regular semi-monthly and special payrolls in eFinance, including printing payroll checks, direct deposit vouchers, and uploading payroll information in Etrieve.
• Maintains knowledge of coding and processes within all payroll-related software.
• Performs other payroll tasks such as data entry of hourly staff, calculating blended rates, overtime, verifying leave pay and deductions.
• Researches and edits discrepancies of payroll data to ensure accuracy and adherence to procedures prior to processing.
• Prepares direct deposit information for transmission and transmits it in a timely manner.
• Sends deduction reports to the Director of Accounting and the Benefits Coordinator.
• Collaborates with the Benefits Coordinator to ensure benefit and investment deductions are correct and deducted for each applicable employee.
• Provides assistance and support to all bookkeepers in the district.

Requirements

• High School diploma or equivalent.
• Prior school experience with data management systems analysis preferred.

Qualifications

• Ability to maintain emotional control and make decisions in stressful situations.
• Strong organizational, communication, and interpersonal skills.
• Knowledge of federal and state regulations pertaining to labor laws.
• Ability to maintain confidentiality of privileged and sensitive information.
• Ability to organize and manage multiple complex tasks simultaneously and independently to meet deadlines.
• Knowledge of data information systems, data analysis, and the formulation of action plans.
• Ability to effectively communicate in both written and oral formats with staff and community.
• Ability to work with people of various personality types.
• Ability to write clearly and concisely.
• Possess sound emotional judgment.
• Ability to use computer network systems and software applications as needed.
• Ability to develop, implement, and maintain vision and mission of programs.
• Ability to organize multiple tasks and conflicting time constraints.
• Ability to engage in self-evaluation with regard to leadership, performance, and professional growth.

Skills

• Computer network systems and software applications.

Benefits

N/A

Pay

Non-Exempt

Schedule

N/A