Office Assistant - Bilingual

Duties And Responsibilities

• Answer and manage incoming calls
• Receive and interact professionally with parents, students and visitors
• Prepare and edit correspondence, communications, presentations, and other documents
• Print and distribute class schedules
• Aid with the annual enrollment process including correspondence and student enrollment database maintenance
• File and retrieve documents and reference materials
• Record, transcribe, and distribute incoming communications
• Process records requests in a timely manner
• Collect fees and issue receipts for extra-curricular activities
• Assist faculty with copying and other class preparation
• Perform other duties as assigned

Required/Preferred Education

Associate degree preferred

Required/Preferred Experience

2-4 years office or school-related administrative position

Required/Preferred Skills

• Proficient with Microsoft Office products
• Respond to common inquires or complaints from parents
• Communicate effectively and professionally with students, parents, co-workers, and the public at large
• Strong Customer Service skills
• Create and maintain a customer-focused atmosphere within the administrative functions

Physical Functions

Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May be required to move or position equipment up to 15 pounds approximately.

Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Travel required

May need to travel locally for training and professional development opportunities.

Great Hearts Academies is an Equal Opportunity Employer.