Office Assistant

Responsibilities

• Greet visitors professionally and help maintain an efficient, welcoming front office experience.
• Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages accurately.
• Scan, file, and organize documents to support accessible and well-maintained records.
• Perform routine clerical tasks such as data entry, correspondence support, and general administrative follow-up.
• Aid in daily office coordination to ensure supplies, paperwork, and scheduling needs are handled promptly.
• Support on-site check-in activities by confirming identification and helping visitors follow workplace expectations.
• Track administrative details related to contractor support, including time-related documentation when needed.

Requirements

• Previous experience in an office assistant, receptionist, or similar administrative support role.
• Ability to manage inbound calls effectively and communicate clearly with visitors and staff.
• Experience handling document scanning, filing, and record organization with strong attention to detail.
• Comfortable performing clerical duties in a fast-paced office setting.
• Proficiency with basic office technology and standard administrative software.
• Strong organizational skills and the ability to manage multiple priorities effectively.
• Detail-oriented presentation and ability to work on-site in business casual attire when required.
• Availability to work Saturdays is required.

Qualifications

• Legal authorization to work in the United States.

Skills

• Administrative support skills.
• Customer service skills.
• Document management.
• Office technology proficiency.

Benefits

• Medical insurance.
• Vision insurance.
• Dental insurance.
• Lifetime life and disability insurance.
• Access to company 401(k) plan.

Pay

TBD

Schedule

TBD