Office Assistant

Responsibilities

• Cook up activities for processing, copying, routing copies to records, and distribution of reports and forms via mail or email
• Retrieve files, prepare documents to accompany files and word-processing of document information
• Sort, copy, prepare, assemble, and file reports and forms for unit
• Prepare and distribute correspondence, including certified mail, while adhering to statutory timelines
• Manage Officer of the Day (OD) schedule and rotation
• Maintain unit staff directory and staff lists
• Filer memos from unit manager
• Prepare case assignments memos
• Support to new or temporary administrative staff
• Manage Purchase of Service (POS) and Individual Program Plan (IPP) Processing
• Review POS requests and IPP documents for accuracy and thoroughness
• Cook corrections to POS requests and IPPs when needed
• Aid in sorting or updating POS reports or monitoring reports for special projects
• Review file for GGRC vendors or individuals supported by GGRC to ensure accuracy of POS and IPP
• Front Desk Coverage- Route all incoming and outgoing calls to appropriate staff or department
• Provide basic information regarding the GGRC San Francisco County Office
• Rout messages from general voice mail box to appropriate staff or department
• Greet individuals/families supported by GGRC and other visitors in a professional and courteous manner and informs staff of visitor arrivals
• Ensure lobby and front desk are neat and professional in appearance
• Participate in special projects, and assist with additional duties or tasks, as assigned
• Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act

Requirements

• Education: High School Diploma or equivalent
• Experience: 1+ year experience in office setting involving production typing, machine transcription, processing of documents, and a variety of general clerical duties
• Competencies: Attention to detail, organizational skills, customer service orientation, time management, adaptability, collaboration/teamwork, self direction, initiative
• General Skills: Written communication, oral communication, ability to operate basic office equipment, ability to type 60 wpm, use of discretion and ability to maintain confidentiality

Benefits

What are the benefits to working with GGRC?

• Comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
• 10% employer contribution to a 403(b) retirement account to help you save for the future!
• Generous time off benefits:
• 13 vacation days
• 15 sick days
• 11 paid holidays
• 6 personal holidays
• Up to 5 paid days for continuing education

About the role

We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage

Schedule

What makes GGRC so special?

• GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems.
• GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive.
• We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).

Qualifications

People of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.

Pay

Starting Salary Range: $42,193 - $50,632

Skills

What makes GGRC so special?

• GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems.
• GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive.
• We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).