Office Assistant - Accounts Receivable Specialist

About the role

The Habegger Corporation is pleased to announce an opportunity for a dedicated and detail-oriented individual to join our Nashville, TN team as a full-time Office Assistant - Accounts Receivable Specialist. This full-time, hourly accounting position offers competitive compensation, plus great benefits. We are a trusted HVAC distributor with a history of delivering top-quality products since 1952. With more than 40 locations across 8 states, we have earned the loyalty and support of our customers by helping their businesses succeed. Our mission is to lead the industry while upholding the highest ethical standards. At Habegger, we believe in hiring talented individuals, equipping them with the resources they need, and empowering them to do their best work. Our success is built on the strength of our dedicated employees, so we foster a culture of growth, offer competitive pay, and provide outstanding benefits.

Responsibilities

• Process customer payments and maintain precise accounts receivable records using NetSuite ERP.
• Answer incoming phone calls and address customer inquiries.
• Assist with the resolution of billing discrepancies.
• Contact customers with outstanding balances and support collection efforts.
• Facilitate credit application processing and account maintenance.
• Generate reports and perform data entry.
• Uphold the accuracy of customer files and administrative records.
• Collaborate with branch and corporate staff to resolve account issues and support daily cash application and account reconciliation activities.
• Monitor customer accounts within NetSuite to ensure receivables integrity and contribute to the overall efficiency of financial operations.

Requirements

• Proficiency with Microsoft Office, especially Excel and Outlook.
• Excellent organizational skills and strong attention to detail.
• Strong communication and customer service abilities.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong problem-solving and analytical skills.
• Professional demeanor and a commitment to confidentiality.
• Experience in administrative, accounting, accounts receivable, banking, or customer service roles preferred.
• Experience with ERP/accounting systems preferred.
• NetSuite experience is a strong plus.

Benefits

• Health insurance
• Dental
• Aflac coverage
• 401(k) plan with up to a 5% company match
• Paid vacations and sick days
• Profit sharing
• Flexible spending account (FSA)
• Life insurance

Schedule

Full-time, hourly schedule with core hours between 7:00 am and 4:30 pm, Monday through Friday. Occasional additional hours may be required during peak business periods or for special projects.