Office Assistant 23-101

Maintain and distribute office supplies

Answer telephones and complete duplication requests

Receive incoming correspondence

Open, time or date stamp, sort, file, distribute, pick up mail

Deliver and retrieve information to/from courts, agencies, vendors, and other outside contacts

Transfer and code data from a variety of sources with accuracy and consistency

Transfers data from correspondence, documents, memorandums, etc. to a manual or automated docketing system

Maintain historical information

Prepare folders and label for new cases or files

Determine appropriate space allotment for files or cases

Dispose of information

Review document retirement schedules

Identify an aging schedule for files or cases

Review legal requirements for disposition

Typing and computer skills

Familiarity with a variety of office machines

Lifting capacity

Essential functions

Good oral and written communication skills

Physical requirements

Benefits

• Health and Dental insurance
• Free Vision insurance
• Pension Benefits through the State Employees'; Retirement System
• Deferred Compensation: supplemental retirement savings program-457k
• Commuter Savings Program: pre-tax transportation program
• Flexible Spending: Medical and Dependent pre-tax savings program
• Life insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost
• Spouse and child life insurance available
• Disability coverage
• Employee Assistance Program through ComPsych
• Holidays: 13 1/2 paid
• Vacation days: minimum of 12 days, maximum of 27 days, prorated
• Personal days: 4 annually
• Floating Holiday: 1 annually
• Sick days: 1 per month

Attorney-specific benefits

• Office provided Continuing Legal Education
• Semi-monthly payroll
• Health and Dental cost ranges: for single: $131.00 - $314.00 monthly; for family: $299.00 - $653.00 monthly

Additional information

Visit cms.illinois.gov/benefits/stateemployee.html for more information on benefits.