Office Assistant- (2026-2027) Sanford Middle

About the role

Under general supervision, performs basic clerical and office support duties; updates files, records and computer database; provides information and assistance to customers.

Responsibilities

• Updates and maintains a variety of electronic and paper files, records, reports and documents.
• Receives documents, technical records and applications; checks documents for validity and accuracy of information; files paperwork, and enters data into MPS computer systems; reports discrepancies to supervisor.
• Provides a variety of clerical and office assistance duties; makes and distributes copies; schedules meetings; processes mail, correspondence, invoices and other documents.
• Updates statistical information, reports and technical documents.
• Accesses MPS files, and locates information for clients, staff, local agencies and others as authorized.
• Prepares correspondence; compiles and distributes information packets and other communications.
• Provides customer service, information and assistance to visitors and others having business with MPS; responds to requests for information within the scope of authority.
• Performs basic bookkeeping functions; collects special fees and payments; maintains accounts for budget, payroll, timekeeping, purchasing, transportation, enrollment, attendance, registration, records requests, and special program functions.
• Answers incoming telephone calls and directs the caller to the correct person or work group, or takes and relays messages as appropriate.
• Orders, receives and distributes supplies and equipment.
• Cross-trains in a wide variety of clerical and office support duties.
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Enthusiatically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.
• Maintains absolute confidentiality of work-related issues, records and MPS information.

Requirements

• High School Diploma or GED equivalent; AND one (1) year of clerical and computer experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

Qualifications

• Knowledge Of Basic office practices and procedures.
• Customer service principles, protocols and methods.
• Applicable policies, procedures and regulations covering specific areas of assignment.
• Basic principles of record keeping and records management.
• Business and personal computers, including spreadsheet, word processing, and database software applications.
• Skill In Operating standard office equipment, and business computers with standard software applications.
• Entering information into a computer system with speed and accuracy.
• Making mathematic calculations with speed and accuracy.
• Providing effective customer service, and dealing tactfully and courteously with the public.
• Following verbal and written instructions.
• Establishing and maintaining effective working relationships with co-workers.

Skills

• None specified

Benefits

• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• HSA & FSA
• Retailer plan

Pay

• - -

Schedule

• 1.0FTE/ 40 HRS per week; this is based on full-time equivalency with 1.0 being full time