Office Assistant 2 Stores/Mail (NY HELPS) - Vacancy ID: 220523

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, meaning no examination is required but all candidates must meet the minimum qualifications. At a future date, employees hired under NY HELPS may have their non-competitive status converted to competitive status. While serving in an NY HELPS title, employees may participate in any promotion examination for which they are qualified.

Responsibilities

• Supervise support mailroom staff; plan the day's work schedule and delegate tasks with specific instructions.
• Provide customer service and clerical support; greet visitors and allow mailroom access to authorized individuals.
• Sort, distribute, and deliver mail.
• Communicate with agency staff, vendors, shippers, and other parties.
• Receive, unload, sort, distribute, and deliver supplies.
• Maintain stockroom storage area, stock shelves, perform stockroom and warehouse inventory, and maintain spreadsheets.
• Assess the need for ordering supplies based on inventory levels and enter purchases into the Statewide Financial System.
• Operate and perform basic maintenance on office machines and equipment.
• Train new staff in mailroom procedures.
• Occasionally operate a vehicle to pick up and deliver mail.
• Travel to regional offices by train or vehicle, including occasional overnight stays.
• Perform other duties as assigned.

Requirements

• One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping (for non-competitive appointment).
• One year of permanent, contingent permanent, or 55-B/C service in a title SG-6 or higher (for transfer).
• One year of permanent, contingent permanent, or 55 B/C service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher (for provisional appointment).
• Valid NYS License.

Preferred Qualifications

• Prior mailroom experience.
• Mail postage machine experience.
• Experience maintaining large quantities of inventory.
• Supervisory experience.

Pay

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are eligible to receive an additional $4,000 annual downstate adjustment.