Office Assistant 2 (NY HELPS)

About the role

Under the direction of a Senior Administrative Analyst, the Office Assistant 2 will provide administrative and travel-related support for a large OCFS Division with over 1,400 employees. This work will require an organized individual who enjoys working in a fast-paced environment as part of a team.

Responsibilities

• Develop in-depth knowledge of the state travel guidelines and responsibilities.
• Manage flow and perform review of employee travel documentation, checking for completeness and accuracy.
• Serve as back up travel proxy and complete data entry in the Statewide Financial System (SFS).
• Maintain organized records, including scanning and archiving documents.
• Monitor shared mailbox for unit, including responding to questions concerning the operation of the unit or program area.
• Run reports and perform various tracking in SFS and other systems.
• Support the Division’s Travel Coordination with arrangements for meetings, courses, and other gatherings including arranging for rooms, taking attendance, and ensuring that appropriate materials and equipment are available.
• Review forms and applications and make appropriate determinations.
• Schedule meetings and answer phone calls for the unit.
• Order supplies.
• Other duties as assigned.
• Periodic travel may be required to the division’s facilities, to attend training, or to other locations as necessary.

Requirements

Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer. Open to the Public: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Background Investigation Requirements: All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misd