Office Assistant 2 - Calculations (NYS HELPS) - Central Region

Duties

The Office Assistant 2 (Calculations), SG-9 will report directly to the Administrative Specialist and will be assigned to the Regional Business Office within the Central Region. Duties may include, but are not limited to:

• Performs calculations and mathematical operations to audit, verify and validate daily, weekly, and year-end revenue reports and transaction records for procedural compliance and accuracy.
• Reconciles ledger accounts, specialized program funds, credit card usage, and permanent or seasonal change funds against invoices and receipts, identifies and resolves financial discrepancies.
• Reviews, calculates, and maintains program specific tracking databases and Point of Sale (POS) systems; performs regular data entry, processes daily inputs, and monitors distribution and sales metrics.
• Compiles and tracks administrative reporting metrics to ensure facility compliance with agency deadlines (including time and attendance data); distributes information regarding pricing structures, rules, and policy.

Minimum Qualifications

For the duration of the NY HELPS Program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

• One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Reassignment Qualifications

You must be a current New York State Office of Parks, Recreation and Historic Preservation (OPRHP) employee with one year of permanent, competitive or 55-b/55-c service as an Office Assistant 2 (Calculations), SG-09.

Eligible List Appointment

Currently reachable on the Office Assistant 2 (Calculations) eligible list.

Transfer Qualifications

• At least one year of permanent or contingent-permanent qualifying service as a Grade 7 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position.
• Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

55-b/55-c Qualifications

• Current permanent non-competitive state employees certified eligible for the 55-b/55-c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/55-c of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response and meet the minimum qualifications listed above.

Non-Competitive Promotion (NCP) Qualifications

• As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made pursuant to Section 52.7 of the Civil Service Law. The promotion minimum qualifications are: one year of permanent competitive service as an Office Assistant 1.

Provisional Qualifications

• You must be a qualified employee of New York State and have had one of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.

Benefits

• Generous benefits package, worth approximately 65% of salary, including:
• Paid Time Off: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• Health Care Benefits: Eligible employees and dependents can pick from a variety of affordable health insurance programs. Family dental and vision benefits at no additional cost.
• Additional Benefits: New York State Employees’ Retirement System (ERS) Membership, NYS Deferred Compensation, Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds, Public Service Loan Forgiveness (PSLF), Paid Parental Leave.

Additional Comments

Proficiency in Microsoft Outlook, Word, and Excel. Experience using Statewide Financial System is preferred but not required.

Operating Needs

None specified.

Contact Information

Email Address: central.employment@parks.ny.gov
Address: NYS Office of Parks, Recreation and Historic Preservation
6105 East Seneca Turnpike
Notes on Applying: If you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website at https://parks.ny.gov/employment. Please forward your application and resume, if available, to Barbara Sorrells, NYS Office of Parks, Recreation and Historic Preservation, 6105 E Seneca Turnpike, Jamesville, NY 13078 or email to Central.Employment@parks.ny.gov with the subject line “Office Assistant 2 (Calculations) - Regional Office.”

Questions

If you have any questions regarding this position, please contact Charles Halligan at (315) 492-1756.

Equal Opportunity/Affirmative Action Employer

The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.