Office Assistant - 100-Wholesale

The DeLong Co. is hiring an Office Assistant for our Wholesale Office in Clinton, WI — someone who can keep orders, invoices, and records accurate and on track while delivering friendly, professional service to the customers who come through our door. This is a great fit for someone who enjoys variety, thrives on details, and likes being the go-to person who keeps the office running smoothly.

About the role

As Office Assistant, you'll provide the administrative backbone of our Wholesale Office, offering a path toward Wholesale Office Coordinator or other administrative opportunities within our Wholesale division for team members looking to grow with us.

Responsibilities

• Enter incoming orders received by fax, email, and phone into AGRIS
• Route entered orders into the correct box for loading tickets
• Print backorders from AGRIS, sort into WI, IL, and cancel piles, and cancel out backorders as needed
• Prepare and mail white invoices; email invoices to customers who request electronic delivery; sort green invoice copies by salesperson
• Apply labels to mailings and stuff envelopes
• Alphabetize and file Accounts Receivable documents (orders, BOLs, and yellow invoices) and Accounts Payable invoices
• Complete deposit slips and verify deposits match entries in AGRIS
• Provide counter service for wholesale customers, including waiting on walk-ins
• Fill in on other office duties as needed when a team member is on vacation
• Light housekeeping for the office

Requirements

Required

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Demonstrated attention to detail and accuracy, particularly with order entry, invoicing, and filing
• Strong organizational skills and ability to multitask in a fast-paced office
• Demonstrated communication skills for interacting with customers and staff
• High school diploma or equivalent

Preferred

• Prior experience with AGRIS or a similar order entry/ERP system
• Prior experience in an office, clerical, or wholesale/distribution setting

Work Environment & Physical Demands

This role involves standing and waiting on customers at the counter as needed, along with sitting for long periods while entering orders and filing.

About The DeLong Co., Inc.

The DeLong Co. has been a trusted partner to farmers and agricultural communities for generations. Our wholesale operations keep customers and sales teams connected and running smoothly — and our office team is at the center of making that happen.