Office Assistant 1 Store/Mail (Operating Room) Full Time Evening Shift (3:00 PM - 11:30 PM)

About the role

Office Assistants 1 Store/Mail perform office support to meet the requirements of agency programs, including mail, supply, inventory functions, and other related activities. Work is accomplished in accordance with applicable procedures, rules, regulations, and laws.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non‑competitive appointment (no examination required), provided candidates meet the minimum qualifications. Agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing, the appointment will be changed to permanent non‑competitive and the official probationary period will begin. Within one year of permanent appointment, employees hired under NY HELPS are expected to have their non‑competitive status converted to competitive status without further examination, affording all rights and privileges of competitive class employees. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Responsibilities

• Inspects daily, cleans and stocks the Main OR Supply Room and the secondary OR Service Rooms/Carts.
• Monitors and maintains proper par levels and rotates OR specialty orders by expiration dates for all areas.
• Maintains Pick Room inventory and restocks returned items from OR and validates pars.
• Picks OR soft goods via a picklist for scheduled/add‑on cases and prepares case carts for CSS.
• Puts away all orders and any stray items left behind by clinicians.
• Receives packages for OR, Endoscopy, and Anesthesia.
• Uses Lawson to place orders coming from Receiving and Stores, if applicable.
• Stocks all anesthesia supplies for the Anesthesia carts in all areas.

Requirements

• Must have taken and passed the specific job‑related Civil Service exam and be reachable on the appropriate Civil Service list.
• This position may be designated 55 b/c and is subject to verification of applicant eligibility.

Skills

Qualified candidates will demonstrate excellent communication skills, interpersonal skills, knowledge and understanding of patient care, and the ability to effectively respond to changing patient needs by making decisions based on ethical principles and adhering to high standards of excellence.

Additional information

Posting timeline: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Applications received before the initial review date receive full consideration. If no candidate is selected, additional applications will be considered; the posting will close once a finalist is identified, and at minimum two weeks after the initial posting date. If no candidate is hired within 90 days, the posting may close for review and possibly be reposted later.

Work environment: Stony Brook Medicine is a smoke‑free environment; smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas. All hospital positions may be subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

Essential function designation: This function/position may be designated as “essential.” In an institutional emergency, employees in such positions may be required to remain at or report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital, and related facilities.

Pre‑employment requirements (must be met prior to start date):

• Successfully complete pre‑employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services.
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4‑panel drug screen.
• Meet regulatory requirements for pre‑employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. The hiring department will be responsible for any fee incurred for examination.

Pay

Anticipated salary range: $42,012 per year (Salary Grade SG6). The final offer will be determined based on the candidate’s verified years of relevant, comparable experience. Misrepresentation or inflation of experience may result in disqualification or termination if hired.

Some positions may also include annual supplemental pay such as:

• Location Pay: for UUP, CSEA, and PEF full‑time positions
• Shift Differentials: additional pay for evening, night, or other supplemental shifts (e.g., inconvenience pay