Office and Events Coordinator

Position Summary

Responsible for organizing and coordinating all office operations and procedures in order to ensure organizational effectiveness and efficiency.

Responsibilities

• Manages facility vehicles.
• Makes design of office space, ensuring maximized effectiveness and ROI.
• Manages relationships with vendors to procure various changes and moves.
• Makes travel arrangements, prepares itineraries, and serves as a liaison between EMAM and various travel agencies and car rental companies.
• Serves as administrator for the Parker Foundation.
• Organizes presentations and meetings including, but not limited to: Extended Leadership Team, Monthly Financial Review, Kaizen Events, Parker corporate visits.
• Preparation of the daily newsletter – Happenings.
• Makes relationship with various vendors to ensure best use of resources and expenses.
• Event coordination of employee’s annual Christmas dinner, cookouts, incentive dinners, skip level meetings, quarterly townhall and other activities managed to maximize employee engagement.
• Participate as a leading member of the Wellness Committee and identify opportunities to promote Wellness with employees and the community.
• Administrative support of Hastings Filters.
• Operates general office equipment including a personal computer and performs various secretarial functions.
• Training of new employees on office procedures and best practices.
• Affords assistance to other departments as needed.
• Oversees record retention duties in conjunction with Finance.
• In conjunction with IT oversees the phone system.
• Position requires good communication skills and the ability to manage multiple projects simultaneously.
• Covers office furniture requests.
• Coordinates office furniture requests.
• Business continuity planning and leadership.
• Tornado Shelter Manager- South Auditorium.
• Is responsible for quality and safety of own work and compliance of all company procedures and policies.

Qualifications

• Required: Bachelor’s degree with experience in an executive support position and supervisory experience, or an equivalent combination of education and experience.
• PREFERRED: Bachelor’s degree in business administration and five years experience in an executive secretarial position and supervisor experience.

Benefits and Retirement Plans

Parker offers competitive benefit programs, including: Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost. 401(k) Plan with company matching contributions at 100% of the first 5% of pay Company provided defined-contribution retirement plan with annual contribution equal to 3% of pay Career development and tuition reimbursement Additional benefits including paid parental leave, short and long-term disability programs, adoption assistance, Care.com membership and financial planning assistance are provided at no cost to you. Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.

Pay, Benefits, Work Schedule

Paid Time Off and 13 Company-Paid Holidays.

Equal Employment Opportunity

Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations. (“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”) If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission