Office and Community Coordinator, part time
RTM Business Group is a professional development conferences and events company working across the EdTech, Healthcare, Government, Medical, and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, bringing together curated content, peer-to-peer collaboration, and sought-after solution providers in an intimate setting. RTM is focused on maintaining an inclusive and collaborative culture. Our leadership team is composed of members who started and grew within the company, and we're excited to continue that growth into 2027 and beyond.
About the role
RTM is looking for a part-time Office and Community Coordinator to keep our Midtown office running smoothly while also playing a visible role in our brand and community presence. This is a part-time in-office role, four days a week (Monday, Tuesday, Wednesday and Thursday). Beyond core office and reception duties, this person will serve as RTM's liaison to the external charity and community partners we work with. It's a great fit for someone who is exceptionally organized but also wants a role with a creative, people-facing edge, not just an administrative one.
Responsibilities
- Greet employees and visitors; answer, screen, and route incoming calls
- Collect, distribute, and scan daily mail, packages, and vendor checks to the appropriate internal teams
- Manage and restock office inventory, kitchen snacks, bathroom hygiene products, and conference room supplies using designated Amazon and Staples accounts
- Serve as the primary point of contact for building management (the Building Super), maintenance and cleaning services, and office vendors
- Coordinate office maintenance, repairs, and facility improvements; keep conference rooms, common areas, and workspaces functional, organized, and well maintained
- Track operational expenses and confirm supply budgets with Finance before purchasing
- Document and maintain office procedures, workflows, and standard operating procedures
- Track monthly HR data to celebrate birthdays and work anniversaries on shared calendars; coordinate company-approved gifting, milestone gift cards, and sympathy