Office and Billing Manager

Responsible for the Upkeep of Fiscal Matters

Work directly with MAP contracted billing agencies including the MC Accounting Office and any outside contractors for monthly MAP client billing.

Keep track of all client treatment plan authorizations and ensure concurrent authorizations are submitted accurately and by due date.

Ensure all new staff and students have completed necessary paperwork and agreements before beginning work and are added to necessary portals (i.e. data collection, etc).

Onboard new BCBA staff by working to get them credentialed with insurance providers.

Complete session note checks for all clients in data collection software to ensure that session notes and times match before billing for these services.

Run monthly Dropbox and Motivity security checks.

Actively seek out and remain up to date on monthly changes to insurance company policies, billing and authorizations.

Update families promptly with regard to insurance benefits and how those benefits are applied to billing.

Collect and document all coinsurance, copayments, and tuition payments, as well as scholarship awards, and apply to each client’s account.

Provide monthly bills to families and follow up to ensure payments are made and recorded.

Responsibilities as the HIPAA Security Officer

Oversee the MAP HIPAA Security Compliance Program & policies and procedures.

Provide periodic security reminders for MAP staff.

Be a point of contact for HIPAA Security questions or complaints.

Liaison with the Meredith IT Department related to compliance of HIPAA Security technical safeguards operated by IT.

Ensure periodic evaluations of the HIPAA Security compliance program.

Ensure periodic PHI risk analysis and a corresponding risk management program.

Responsibilities as the HIPAA Privacy Officer

Oversee the MAP HIPAA Privacy Compliance Program & policies and procedures.

Act as a point of contact for HIPAA Privacy questions or complaints.

Ensure HIPAA Privacy compliance for MAP forms related to uses and disclosures of protected health information.

Investigate parent or client HIPAA privacy complaints.

Report any PHI breaches as required by the HIPAA breach notification requirements.

Continuously update training to ensure knowledge of HIPAA regulations.

Prioritize, maintain, and oversee MAP paperwork and policies for client confidentiality and HIPAA regulations to ensure that MAP remains in compliance with all DHHS regulations.

Routinely update and maintain/document MAP paperwork and policies to support renewal of MAP’s DHHS license and ensure compliance with all DHHS regulations.

Work with Program Director and Associate Director

Work with Program Director and Associate Director in overseeing and maintaining Facility and Supply budgets.

Aid Program Director and Associate Director in tracking and acknowledging gifts received by the program.

Complete monthly credit card billing statements accurately and in a timely manner.

Run occasional errands, maintain supplies, and otherwise maintain a functional and efficient office.

Ensure proper maintenance of all client records.

Submit for renewal of DHHS license each year.

Open and/or Close facility as scheduled.

Ensure proper documentation of student and client incident reports.

Work with the Program Director and Associate Director to prioritize other duties as assigned.