Office and Administrative Support Worker

About the role

This position requires the candidate to be a W2 employee of Donatech. US Citizenship is required.

Responsibilities

• Order supplies and materials for the Department and supported Programs.
• Generate visit requests.
• Coordinate the onboarding of new employees and subcontractors.
• Manage Department and Department Manager calendars, including meeting scheduling and coordination.
• Schedule and coordinate all-hands meetings and subsequent survey distributions.
• Generate expense reports.
• Collect inputs and generate Department Monthly Highlight Reports.
• Input data into and generate reports from various company databases and applications.
• Maintain Department Action Item Status and proactively track commitments to completion.
• Understand and comply with client policies and procedures, Security functions, and Information/Digital Technology, and serve as a front-line resource for employees navigating these systems.
• Use mobile devices to increase productivity for both the main office and other locations where travel may occur.

Requirements

• Typically requires an AA/AS degree (or other 2-year post-high school training) with a minimum of 6 years of relevant experience.
• Experience with Microsoft Office (Word, Excel, PowerPoint).
• Experience scheduling, booking travel, entering VAR's and VMS forms, Visit Registrations, and/or ordering supplies.
• Must be authorized to work in the U.S. without sponsorship now or in the future. Client will not offer sponsorship for this position.
• Excellent communication skills, both oral and written (e.g., writing, spelling, grammar, and punctuation).

Skills

• Advanced computer skills in Microsoft Office (MS Word, PowerPoint, and Excel), including the ability to merge Excel data into PowerPoint presentations, perform advanced Excel functions, and manage Internal/External SharePoint platforms effectively.
• Demonstrated excellent attention to detail.
• Ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment.
• Strong interpersonal skills and ability to work collaboratively as part of a team.
• Flexibility to adapt to changing situations and responsibilities.
• Highly organized with the ability to prioritize tasks, manage multiple responsibilities, and proactively anticipate needs and their impacts.
• Experience in dealing with customers and ability to multitask.