Office and Administrative Specialist, Intermediate

About the role

This position provides administrative assistance, clerical services and office management for Field Services District Supervisors, Regional Managers, Central Office Field Services Staff, and Corrections Agents. Located in St. James, MN, this role supports effective communications between agencies and departments, maintains data systems, and ensures correspondence is prepared accurately and submitted in proper formats and on proper forms within adequate time periods.

Responsibilities

• Provide word processing, typographical and transcription services, and technical assistance to the District Supervisor and Corrections Agents staff
• Assist with management of the office so that office needs are addressed and the office functions efficiently and effectively
• Provide receptionist services to ensure that the appropriate action is taken by staff within the proper time frame
• Maintain Court Services Tracking System (CSTS) and office files, in addition to other databases used by Field Services, to ensure integrity and generation of accurate client information
• Perform other office functions as necessary or assigned to assure efficient operation of the office

Minimum Qualifications

• Skills in data entry sufficient to enter client information into database systems, such as CSTS, Chrono Database, Statewide Supervision System (S3), Correctional Operations Management System (COMS) and Bureau of Criminal Apprehension (BCA)
• Skills in database management sufficient to maintain, update, and retrieve information from database systems, such as CSTS, Chrono Database, S3, COMS, and BCA
• Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation and spelling
• English speaking skills sufficient to communicate effectively with a wide variety of individuals, including supervisors, probation agents, court administrators, law enforcement and DOC employees
• Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person
• Skills in word processing sufficient to draft letters, memos, and reports

Preferred Qualifications

• Two or more years post-secondary education
• Experience entering data into database systems such as CSTS, Chrono Database, S3, COMS and/or BCA
• Experience working in a criminal justice setting
• Experience working in an office/clerical setting
• Experience related to court administration, which includes the review of criminal court documents

Pay

$21.12 - $28.01 / hourly; $44,098 - $58,484 / annually

Schedule

Day Shift, Monday - Friday

Benefits

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (some positions may qualify)
• Employee Assistance Program (EAP) for work/life support, including mental health, relationship challenges, grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

This response is AI-generated, for reference only.