Office Administrator - School of Labor & Employment Relations

About the role

Provides primary support to the Dean of LER (30%) and the Senior Associate Dean of LER (20%). Carries out administrative functions for the School pertaining to business, human resources, and facilities support.

• Supports the Dean with administrative tasks such as composing replies to correspondence, summarizing reports, and resolving problems.
• Supports the Senior Associate Dean with information requests and scheduling.
• Manages travel arrangements for both the Dean and Senior Associate Dean.
• Assists faculty and staff with business purchases and operations.
• Handles new vendor setup and special payment forms.
• Trains staff in University systems including Emburse, Banner, I-Buy, p-card, and t-card.
• Serves as a search committee member as needed.
• Organizes special events and workshops for the Dean, Senior Associate Dean, and other faculty members.
• Coordinates facility issues and repairs with Facilities and Services.

Responsibilities

• Supports the Dean with administrative tasks such as composing replies to correspondence, summarizing reports, and resolving problems.
• Supports the Senior Associate Dean with information requests and scheduling.
• Manages travel arrangements for both the Dean and Senior Associate Dean.
• Assists faculty and staff with business purchases and operations.
• Handles new vendor setup and special payment forms.
• Trains staff in University systems including Emburse, Banner, I-Buy, p-card, and t-card.
• Serves as a search committee member as needed.
• Organizes special events and workshops for the Dean, Senior Associate Dean, and other faculty members.
• Coordinates facility issues and repairs with Facilities and Services.

Requirements

Minimum qualifications: High school diploma or equivalent. Any one of the following from the categories below: Four (4) years (48 months) of work experience comparable to the third level of this series. Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Qualifications

Preferred qualifications: Bachelor's degree. Excellent knowledge of business English, excellent keyboarding skills and accurate spelling and proofreading ability. Ability to organize and prioritize work assignments. Ability to work under pressure, attention to detail, and follow-through. Experience with Word, Excel, and University systems. Knowledge, Skills and Abilities: Knowledge of administrative and administrative procedures and systems such as word processing, managing files and records, and other office procedures and terminology. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Knowledge of computers and computer systems (including hardware and software) to enter data, or process information. Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. Skill in communicating effectively as appropriate for the needs of the audience.

Skills and Abilities

• Knowledge of administrative and administrative procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Knowledge of principles and processes for providing customer and personal services.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of computers and computer systems (including hardware and software) to enter data, or process information.
• Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
• Skill in communicating effectively as appropriate for the needs of the audience.

Benefits

The University of Illinois offers a highly competitive benefits package designed to support your well-being, growth, and financial security. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.