Office Administrator - Pulmonary, Critical Care, Sleep & Allergy, College of Medicine

About the role

Serves as an administrative leader providing advanced operational, fiscal, and programmatic support to the Director of Administrative Operations and the Division of Pulmonary, Critical Care, Sleep & Allergy.

Responsibilities

• Serves as a primary or back-up administrator for fellowship training programs, coordinating complex recruitment, onboarding, and trainee lifecycle processes.
• Maintains and ensures accuracy of trainee data in program management systems (e.g., New Innovations), including evaluations, compliance tracking, and accreditation documentation.
• Coordinates onboarding processes, ensuring completion of licensure, credentialing, certifications, contracts, and institutional requirements.
• Develops reports, surveys, and program metrics to support leadership decision-making.
• Provides guidance to program staff and ensures consistency of processes across education programs.
• Serves as a key liaison among faculty, trainees, staff, and institutional partners.

Qualifications

• Minimum Qualifications Required: High school diploma or equivalent.
• Preferred Qualifications: Experience supporting graduate medical education, academic programs, or healthcare operations.

Skills

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

Benefits

This position is intended to be eligible for benefits. Includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.