Office Administrator | Part-Time | SoFi Center

Responsibilities

• Provide administrative support to the General Manager and Executive Chef to facilitate the efficient day-to-day operation of the food and beverage team.
• Cook with culinary, food and beverage, operations, and other departments to support successful event execution.
• Coordinate with culinary, food and beverage, operations, and other departments to support successful event execution.
• Participate in planning and operational meetings and assist with communicating relevant event and operational details to internal departments.
• Maintain accurate financial, operational, payroll, vendor, and compliance records.
• Absorb event documentation, calendars, meetings, and communication between departments.
• Reconcile deposits, cash receipts, sales reports, and point-of-sale records.
• Absorb weekly and monthly financial reporting, month-end closing, and account reconciliations.
• Absorb preparation of reports such as P&L statements, event recaps, labor reports, and revenue summaries.
• Absorb payroll processing, payroll records, and department/event labor reports.
• Maintain vendor and subcontractor agreements and required documentation, including COIs, W-9s, licenses, permits, and contracts.
• Track employee training and compliance certifications as needed.
• Maintain organized filing and document retention systems in accordance with company policies.
• Absorb performance of other duties as assigned.

Qualifications

• A high school diploma or GED is required.
• An associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Previous accounting, finance, administrative, or hospitality experience is preferred.
• A basic understanding of accounting, payroll, and financial reporting is required.
• Proficiency in Microsoft Office, especially Excel, is required.
• A strong attention to detail and accuracy is required.
• Able to maintain confidentiality and use good judgment is required.
• Strong organizational and multitasking skills in a fast-paced environment are required.
• Professional and collaborative communication skills are required.
• Able to work weekdays, weekends, and varying shifts based on business and event needs are required.

Pay

This position will pay an hourly rate range of $20.00 - $22.00.

Benefits

Benefits for part-time roles: 401(k) savings plan and 401(k) matching.