Office Administrator (Part Time)

About the role

Via Licensing Alliance is the world's largest patent pool administrator, dedicated to accelerating global technology adoption with balanced IP licensing solutions. The part-time Office Administrator manages the daily administrative functions for the San Francisco office. This non-exempt, part-time role requires work in the San Francisco office three full days per week (Tuesday–Thursday).

Responsibilities

• Plan for, budget for and manage day-to-day activities of the San Francisco office
• Seek out assistance requests from other departments
• Manage office reception, mail, messenger services, FedEx, internal mail and the scheduling of conference rooms
• Receive visitors while maintaining the utmost security of the Via suite, provide refreshments and notify the appropriate parties of all incoming visitors
• Provide administrative support to senior leaders as needed, including travel coordination, expense reporting, presentation preparation, and other related administrative tasks
• Maintain the inventory of office supplies and non-IT office equipment, furniture, plants, artwork and other assets
• Coordinate weekly lunches for the San Francisco staff and on-site and off-site social events
• Communicate and distribute incoming correspondence; arrange for outgoing correspondence or packages
• Arrange meetings and conference calls as requested
• Assist with mass mailings
• Organize files; email filing as needed
• Handle various administrative requests
• Receive and prioritize mail and shipments
• Supply and conduct inventory of kitchen
• Ensure the proper ordering and maintenance of all office supplies and groceries
• Maintain the order and appearance of the San Francisco office
• Maintain the order of the kitchen
• Maintain office equipment and contact vendors for necessary repairs
• With direction from the Dolby Places Team, help coordinate building improvements, repairs, maintenance, parking assignments and office moves for the San Francisco location
• Help manage off-site and on-site storage as needed
• Obtain janitorial and other office maintenance services as requested
• Receive, log-in and distribute invoices and mail to the appropriate departments
• Manage and perform special projects as requested by other departments
• Perform other duties as assigned

Qualifications and skills

• Relevant prior work experience in a professional office environment
• Professional and positive attitude
• Detailed knowledge of administration practices
• Strong proficiency in Microsoft Office business applications, especially Word, Excel, PowerPoint and Outlook
• Well-developed interpersonal and communication skills
• Detail oriented with ability to work well independently and ability to organize and manage multiple priorities
• Professional maturity, discretion, and cooperation in dealing with people at all levels inside and outside the Company

Pay

The San Francisco/Bay Area hourly base pay range for this part-time position is $32.00 - $41.00 per hour and can vary if outside of this location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, competencies, experience, market demands, internal parity, and relevant education or training.