Office Administrator (Part Time)

About the role

Provide general office support with a variety of clerical activities and related tasks. Act as liaison between the local Region and Red Bull Distribution Company’s (RBDC) Finance and Human Resources Service Center. Embody the RBDC Values: Professionalism, Focus, Passion, & Responsibility.

Responsibilities

• Support the regional administrative needs of the General Sales Manager (GSM) and branch operations (may include multiple locations), including Human Resources, Finance, and Sales support functions.
• Manage all office administrative activities: daily mail and FedEx/UPS package deliveries and shipments, ordering office supplies, maintaining office equipment, and other day-to-day operations.
• Support the RBDC Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries.
• Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected.
• Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures.
• Assist RBDC HR Department with new hire paperwork completion, timecard tracking, recruiting paperwork, and answering general HR process or policy questions.
• Professionally answer all incoming office phone calls and direct them accordingly.
• Ensure proper filing and follow record retention policy for pertinent documents.
• Plan, coordinate, and organize various meetings and events.
• Code and obtain GM approval for all Operating Expenses.
• Support sales with Tell-Sell calling duties where applicable.
• Assist employees in maintaining records required for compliance with internal policy, State, and Federal regulations, including driver logs, fuel purchase records, mileage records, trainings, and other legally required records.
• Work collaboratively across the organization, share best practices, and lead by example while adhering to Company standards and RB Values.
• Professionally represent the company and Red Bull brand when in the market.

Requirements

• Prior customer service, human resources, office management, and accounting experience preferred.
• Accounting experience is a plus.
• Strong verbal and written communication skills.
• Ability to set and handle multiple priorities.
• Exceptional time management skills and punctuality.
• Proficiency in English; additional languages are an advantage.