Office Administrator, Part-Time (Redwood City, CA)

About the role

Manage the workspace environment of our physical office, including, but not limited to:

• Supply ordering, restocking and maintenance of office supplies and swag
• Replenish and maintain office kitchen with coffee, beverages and snacks
• Manage deliveries to the office (third-party delivery services and grocery)
• Support planning and coordination of office outings; including happy hours and restaurant reservations and/or activities for team events
• Manage relationship with building management & funnel requests through appropriate channels
• Clock-in/out employees and manage access badges
• Clock-in/out employees and manage access badges
• Coordinate on-site weekly lunches for the office
• Support on-site interview coordination; greeting candidates upon arrival and managing the process throughout the day
• Welcome new hires on their first day and ensure desk, equipment and keyfob allocation is complete prior to their first day
• Auxiliary support for C-Level team with calendar management and travel arrangements
• Work with Director of Executive Operations on assigned ad-hoc projects (i.e. organizing on-site meetings, calendaring)

Requirements

Flexible hours (ideally between the mid-late morning to early-mid afternoon; Monday through Thursday, on-site)

Qualifications

• 3+ years in an in-office administrative position (office manager, executive assistant, or similar)
• You have strong communication skills (written and verbal) and can thrive in a fast-paced environment
• You have exceptional organizational skills and can manage competing priorities well
• You’re experienced working with both an on-site and distributed workforce