Office Administrator II

About the role

Provides general administrative support to a facility/department. Maintains the facility/department daily operations.

Essential Functions

• Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required
• Coordinates travel arrangements, meetings, updates and maintains calendar appointments
• Prepares required materials for conferences, meetings, calls, and various appointments
• Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials
• Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment
• Responsible for records management including organizing and maintaining office filing system
• Organizes and maintains office filing system
• Reads and analyzes incoming memos and determines the appropriate course of action
• Receives and responds to routine correspondence
• Provides administrative support to other staff as needed
• Performs other duties as assigned

Minimum Education

High school diploma or GED required.

Minimum Experience

Three (3) years experience required in clerical support or related area; two (2) of those years an Office Administrator I or equivalent administrative experience supporting a manager-level or district staff position.

Knowledge, Skills, and Abilities

• Software skills, including use of Microsoft Office software and web-based applications
• General business skills such as typing; data entry and review; and use of phone, copier, and fax
• Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment
• Customer service skills necessary to effectively and professionally respond to requests
• Verbal and written communication skills necessary to explain complex and/or confidential information
• Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals

Pay

$18.19 - $28.85 / hr

Schedule

Monday - Friday hours to be determined