Office Administrator II

What We're Looking For Barge Design Solutions, Inc. is seeking a detail-oriented Office Administrator to join our Administration team. This role is essential to maintaining smooth daily operations across our office, providing comprehensive administrative support and facilities coordination that enables our engineering teams to focus on delivering exceptional client service. We're looking for a reliable, proactive professional who thrives in a dynamic environment and takes pride in creating an organized, welcoming workplace. This position offers the opportunity to wear many hats while supporting various departments and contributing to the overall efficiency and professional atmosphere of our offices. Fleet & Vehicle Management Maintain company vehicle fleet through regular washing, fueling, and routine maintenance coordination to ensure safe, reliable transportation for staffConduct comprehensive pool car inspections and maintain detailed mileage tracking reports and spreadsheets for fleet managementCoordinate vehicle maintenance schedules and communicate with service providers to minimize downtime and ensure optimal fleet performance Administrative Support & Communications Provide professional phone support and reception services in collaboration with administrative staff to ensure seamless client and vendor communicationsProcess and distribute incoming mail and coordinate FedEx shipments to support timely project communications and deliverablesAssist with travel arrangements including hotel and car reservations for staff business travel, ensuring cost-effective and efficient bookingMaintain optimal office environment through daily facilities management including water service for refrigerators, coffee bar stocking, and plant careOperate and maintain office equipment including daily dishwasher operations and copy machine supply managementCoordinate maintenance requests and work with facilities vendors to ensure prompt resolution of building and equipment issuesManage storage areas and organize supplies to maintain efficient, accessible inventory systemsTake out the birth and death flowers - Aurora does that here for everyoneInclude ordering/cleanup of lunches for meetings and gatheringsAssist with security cards for new employees/termsAssist with errands and deliveriesAssist IT with new hire workstation setupAssist with document archiving Education & Experience Qualifications Education: High school diploma or GED required; some college coursework preferred Experience: 2-3 years of office administration or administrative support experience required Technical Proficiencies Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipmentExperience with database entry and record-keeping systemsBasic understanding of fleet management and maintenance trackingFamiliarity with office supply and vendor management Why join us? Barge Design Solutions, Inc., is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 650+ people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked on Engineering News-Record (ENR)’s Top 500 Design Firms and Architectural Record’s Top 300 Architecture Firms and is a certified Great Place To Work®. Our Primary Purpose For Being In Business Is Ultimately To Create a Better Life By Unleashing The Potential Of Our People, Clients And Communities. This Purpose Is Supported By Our Company’s Core Values Because At The End Of The Day, Barge CARES Collaborate – Help and expect help. Teamwork is essential in what we do. Authentic – Honesty, integrity and trust are at the heart of everything we do. We are who we say we are. Responsible – We are accountable for our work, our attitude, and our actions. We make Barge better. Excellence – We go all in and expect more of ourselves than others expect of us. Service – We are humble. We use our gifts in service of others. We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled Agency Submissions No unsolicited agency submissions. Barge Design Solutions does not accept unsolicited resumes from recruiters or staffing agencies. Any unsolicited resume becomes the property of Barge Design Solutions, and no fee will be paid for resulting hires. Only agencies with a signed agreement are authorized to submit candidates.