Office Administrator Fairview, OR

About the role

Iron Horse LLC is a growing, woman-owned pipeline rehabilitation company based in Fairview, OR. With a team of 40 dedicated employees in Oregon and Arizona, we deliver trenchless solutions to municipalities and contractors across the region. We take pride in our trade, our people, and the communities we serve.

Responsibilities

- Enter Accounts Payable as received and correspond with vendors - Track monthly truck mileage and complete monthly and quarterly reporting - Distribute, collect, and enter monthly credit card statements - Maintain and organize pre/post trip reports and grid logs - Ensure DOT compliance and fleet maintenance - Coordinate with field crews and project managers on scheduling and logistics - Support HR functions including onboarding, employee records, and benefits administration - Assist the owner with reporting, correspondence, and special projects as needed

Requirements

- 2–5 years of experience in an office administrator, office manager, or similar role - Proficiency in QuickBooks - this is a must-have - Strong Microsoft Office skills (Word, Excel, Outlook) - Excellent organizational skills and attention to detail - Clear, professional communication - both written and verbal - Ability to juggle multiple priorities in a fast-paced environment - Experience in construction, utilities, or the trades environment is a bonus, but not required

Compensation & Benefits

- Competitive salary commensurate with experience $22-32/hour - Health, dental, vision, and long term disability insurance - Paid time off and holidays - Stable, full-time position with a company that values its team - Supportive work environment with direct access to leadership