Office & Administrative Manager

Job Summary

We are seeking an Office Manager to join our small team in a pleasant and professional working environment. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include managing nearly all aspects of administrative functions and its coordination with the headquarters. The ideal candidate is highly organized, self-motivated, neat, problem solver, with excellent verbal and written communication skills and the ability to implement Standard Operating Procedures.

Responsibilities

• Maintain calendar of appointments and meetings
• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the IT department
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget

Qualifications

• College degree is desired but not necessary
• Previous and proven experience as an Office Manager or similar position preferred
• Any HR management experience is a plus but not necessary
• Any experience working with the main AI platforms is a strong plus
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills

Benefits

• Competitive salary
• Health insurance
• Flexible Scheduling
• Competitive Compensation
• Careers Advancement