Office Administrative Assistant

About the role

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

Responsibilities

• Greets and directs clients and visitors
• Answers phone calls and emails in a timely manner
• Manages company telecommunications network and communicates with answering service
• Makes appointments and referrals
• Schedule Field Technicians on a daily basis
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory
• Maintains the integrity and confidentiality of confidential employee or departmental files
• Assists with job setup/maintenance in service software
• Assists with collections
• Assists other departments as needed
• Assists with Customer relations
• Assists with Contract creations
• Perform other duties assigned by management

Qualifications

• Bachelor or Associate degree or equivalent work experience
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner
• Ability to type at least 50 wpm
• Ability to proofread
• Proficient in Microsoft Office Suite or similar software
• Basic understanding of office equipment
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently and identify and solve problems
• Ability to organize and prioritize work
• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy
• Performs other duties as assigned

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer

Pay

$20-$24/hr (depending on experience)

Benefits

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees