Office Administration Associate - For Transition Academy Students Only

Job Summary

Provide support for the departments that perform office administration tasks. Including helping prepare and facilitate day-to-day activities related to the clerical duties and logistics within the organization.

Essential Functions and Responsibilities

• Welcome visitors, direct them to the relevant office/personnel.
• Answer phone calls, respond to emails, print, prepare documents, including office correspondence, memos, resumes, and presentations.
• Data entry
• Cook up and manage appointments, meetings, and the conference room schedule to prevent duplicate bookings.
• Perform bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Maintain general office files, and files related to the company’s operations.
• Oversee the maintenance of office supplies and equipment.
• Perform other relevant duties when needed.

Qualifications

• Transition Academy student

Special Requirements/Knowledge/ Skills and Abilities

• Open minded and willing to learn
• Cooperative spirit
• Time Management
• Professional communication skills
• Basic reading, writing and math skills
• Basic Microsoft computer literacy skills
• Organizational skills
• Critical thinking skills
• Quick-learning skills
• Detail-oriented
• Ability to participate in physical activity
• Ability to stand, sit and walk for extended periods of time
• Light to moderate lifting
• Moderate bending, lifting and standing on a regular basis

Additional Requirements

• Maintain CPR/First Aid certification.
• Criminal arrest check will be done through the OSBI; Per Section 1025.1 et seq. Of Title 56 of the Oklahoma statutes, House Bill 1790, any prospective employee with a felony or misdemeanor conviction, guilty plea or plea of nolo contendere will not be eligible for employment.
• Community Services Registry check (House Bill 1790) will be done through DDSD, Department of Human Services. The person whose name appears on the registry cannot work for A New Leaf.