Associate, Office Administration

Duties and Responsibilities

• Managing executive schedule and acts as liaison for the teams and execs supported
• Coodinating schedule of assigned team and respective executives, set critical meetings, establish agendas, coordinate meeting logistics and follow up with attendees
• Extensive experience in scheduling complicated domestic and international travel
• Arranges accommodations, itineraries, and all correspondence related to arrangements as needed
• Assisting in planning and organizing company events, meetings, business luncheons, and client meetings
• Preparing documents, as well as maintaining files, records, and correspondence
• Handling confidential information; organizes and maintains files
• Preparing information and research as needed
• Updating CRM/Salesforce with new contacts and calendar activities
• Special projects as assigned
• Act as back up / support to Front Desk as needed
• Welcome and greet guests
• Provide general support to visitors
• Maintain the condition of the office
• Work with building management in case of needed repairs
• Maintain inventory of kitchen and office supplies and order items on a regular basis

About You

• Must be flexible with hours; occasionally work extra hours as needed
• Comfortable in a fast-paced environment with multiple tasks and projects at hand
• Able to multitask and prioritize needs
• Self-directed and able to work without a lot of supervision
• Energetic and eager to tackle new projects and ideas
• Able to perform a wide variety of executive assistant duties, spanning many areas of responsibility
• Strong team player

Requirements and Qualifications

• Bachelor’s degree in business administration or related field preferred
• 5+ years of prior experience in the capacity of a mid- to senior-level assistant
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Detail oriented
• Scheduling appointments/updating calendars a must
• Excellent written and verbal communication skills
• Able to handle confidential information and build trust with the team and executives
• Able to concentrate on multiple problems/tasks at once
• Excellent time management and prioritization skills

Compensation & Benefits

• Compensation at Jordan Park includes a base salary, discretionary year-end bonus, benefits and other perks
• The expected base salary for this role in New York, New York will range from $100,000 - $115,000 per year commensurate with experience, job-related skills, relevant education, licenses and certifications, and other business and organizational needs
• Our benefits package includes:
• Medical, dental & vision insurance – 100% of premium covered for employees
• 401k participation with employer contribution
• Generous paid time off
• Commuter benefits program (pre-paid tax dollars towards your commute)
• Fitness Reimbursement
• Annual Professional Development and Mindfulness Stipend

Company Information

• Jordan Park is an SEC-registered investment adviser (RIA)
• We are empathetic problem solvers and subject matter experts, committed to serving clients at the highest level of trust and partnership
• Our hallmarks of responsiveness, availability, dependability, and competency are our highest priorities
• Jordan Park is always seeking great talent. We are proud to be an equal opportunity employer, and we consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability
• We comply with the San Francisco Fair Chance Ordinance and will consider for employment qualified applicants with arrest and conviction records
• For information about our privacy practices, including disclosures for California residents, please see our Privacy Notice