Office & Admin Specialist Prin

About the role

This position is the lead worker of the MCF-FRB Mental Health Program and the New Dimensions Substance Use Disorder Treatment Program, providing training, coordination of tasks and schedules, and oversight of essential business needs. Additionally, this lead worker assists other behavioral health OAS across the Department of Corrections in the mental health, substance use disorder, and sex offender treatment programs. This position acts as a conduit for management staff in providing direction to the DOC behavioral health teams.

Responsibilities

• Develop and modify behavioral health guidelines and procedures in collaboration with the Associate Director of Behavioral Health.
• Manage clinical information related to mental health and psychiatry services, thereby supporting the facilitation of clinical services.
• Collaborate with OAS and supervisors in other MCF-FRB departments to assist with special projects, ensuring smooth operations in the facility.
• Serve as the first point of contact for inquiries regarding mental health and substance use disorder programming, staff, and services.
• Assist in managing the day-to-day operations of the MCF-FRB Mental Health Program and the New Dimensions Substance Use Disorder Treatment Program.
• Provide training, coordination of tasks and schedules, and oversight of essential business needs for the MCF-FRB Mental Health Program and the New Dimensions Substance Use Disorder Treatment Program.
• Collaborate with OAS and supervisors in other MCF-FRB departments to assist with special projects, ensuring smooth operations in the facility.
• Act as a conduit for management staff in providing direction to the DOC behavioral health teams.
• Support the DOC behavioral health teams by assisting with special projects, ensuring smooth operations in the facility, and serving as the first point of contact for inquiries regarding mental health and substance use disorder programming, staff, and services.

Requirements

• English language skills (reading, writing and speaking) sufficient to read, explain and interpret a variety of documents, policies and procedures and compose and edit correspondence and reports using proper grammar, punctuation, and spelling.
• Typing/keyboarding skills are sufficient to perform skilled typing tasks with speed and accuracy.
• Data entry skills are sufficient to create database records and update entries in a timely manner.
• Word processing skills, preferably Microsoft Word, are sufficient to develop and modify a variety of memos, letters, and reports.
• Spreadsheet skills, preferably Microsoft Excel, are sufficient to design, develop and manipulate spreadsheets.
• Customer service skills are sufficient to provide prompt, courteous and accurate information to customers and staff over the phone, in person, and via email.

Qualifications

• Detail-oriented with the ability to organize and prioritize a large and varied workload and must work well under pressure to meet deadlines.
• Advanced office management and leadership skills to plan, assign and review the work of the other OAS staff.
• Ability to maintain a high level of confidentiality and a thorough knowledge of data privacy laws.
• Previous experience providing executive administrative support.
• Previous experience in maintaining processes, procedures, and guidelines.
• Previous experience with scheduling and email software, preferably Microsoft Outlook.
• Previous experience working in a correctional/secured environment.

Skills

• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office Suite.
• Knowledge of behavioral health and corrections industry practices.

Benefits

The Minnesota Department of Corrections offers a comprehensive benefits package, including:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care

Pay

$24.54 - $33.11 / hourly; $51,239 - $69,133 / annually

Schedule

Day Shift/8 am to 4:30 pm