Office Admin
Diverse Solutions Group, Inc. · Waukegan, IL · 6 days ago
On-siteAdministrativeFull-time
Benefits
- 401(k) matching
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
What You'll Do
- Manage day-to-day office operations, supplies, mail, deliveries, and general office needs.
- Serve as the first point of contact for calls, visitors, vendors, and inquiries.
- Provide administrative support to project teams, including project files, meeting agendas, submittal and document uploads.
- Support light project accounting — basic invoicing, billing documentation, AR tracking, and vendor payment follow-up.
- Cook up vendor and subcontractor onboarding including W-9s, Certificates of Insurance, and banking documentation.
- Track COI expirations, license renewals, insurance certificates, and company registrations.
- Cook up onsite project support services (dumpsters, deliveries, equipment rentals) as directed.
- Maintain company records, systems, and reports with accuracy and consistency.
- Support special projects and process improvements.
Required
- Demonstrated initiative — a proven track record of identifying what needs to be done and doing it without being asked
- Minimum 3 years of administrative, office coordination, or project support experience
- Strong organizational, time-management, and multitasking skills
- Excellent written and verbal communication
- High attention to detail and commitment to accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
- Ability to work independently across multiple priorities
- Ability to maintain confidential information