Office & Accounting Assistant

Join the Tecta America Dakotas team in Fargo, ND as a full-time, non-exempt Office & Accounting Assistant. This role serves as the first point of contact for visitors, customers, vendors, and employees while providing support to accounting and service operations.

Responsibilities

• Front Office & Administrative Support
  • Answer and direct incoming phone calls
  • Greet visitors, customers, vendors, and employees
  • Manage incoming and outgoing mail, packages, and deliveries
  • Maintain office supply inventory and coordinate ordering
  • Schedule conference rooms and assist with meeting preparation
  • Prepare correspondence, reports, forms, and other administrative documents
  • Maintain office records and filing systems
  • Support various administrative projects across departments
• Accounts Payable & Accounting Support
  • Enter vendor invoices and supporting documentation
  • Organize, scan, file, and maintain accounting records
  • Assist with invoice processing and payment preparation
  • Research and resolve invoice discrepancies
  • Collect and organize purchase card receipts and supporting documentation
  • Support month-end and other accounting projects as assigned
  • Assist with additional accounting responsibilities based on experience and skill level
• Service Department Support
  • Assist with service ticket administration and documentation
  • Maintain service-related records and job files
  • Support communication between customers, field personnel, and office staff
  • Assist with work order and service documentation organization

Requirements

• High school diploma or equivalent
• Strong computer skills, including Microsoft Outlook, Word, and Excel
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Professional communication and customer service skills
• Ability to handle confidential information responsibly
• Ability to manage multiple tasks and priorities simultaneously

Preferred Qualifications

• Previous administrative, receptionist, office support, or customer service experience
• Accounts payable, bookkeeping, or accounting support experience
• Experience with accounting, ERP, or service management software
• Construction, roofing, service, or trades industry experience
• Experience with Navision or similar accounting software

Benefits

• Competitive hourly pay ($23.00 - $31.50 per hour, depending on experience)
• Opportunity for growth within accounting and administrative functions
• Comprehensive benefits package including:
  • Health, dental, and vision insurance
  • 401(k) with company match
  • Paid time off and holidays
• Stable, established company with strong local leadership
• Team-oriented work environment

About the Company

Tecta America is one of the nation's largest commercial roofing contractors, providing roofing service, maintenance, repair, replacement, and new construction solutions to customers across the United States. Our Dakota operations are committed to delivering exceptional service while maintaining a strong focus on employee safety, customer satisfaction, and operational excellence.