OCME Event Specialist 3

Responsibilities

• Consults with clients on all details regarding events and event planning
• Plans and manages medium to moderately complex events involving guests from multiple sources such as other public institutions, research institutions, private sector interests, alumni, and interested donors identified by the advancement or development office
• Plans, organizes, and identifies real and potential event locations and vendors
• Determines and coordinates staffing needs
• Develops and coordinates guest lists
• Develops and implements event budgets
• Contributes to and participates in long-range unit event planning
• Mentors and oversees the work of less experienced events staff
• Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen
• Mentors and / or supervises volunteer or student corps; creates incentive and recognition programs for volunteer and / or student corps

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training
• CA Driver’s License, if driving
• 3+ years directly relevant experience
• Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production
• Demonstrates good judgment in making decisions and managing events
• Skill in effectively meeting budget and time constraints
• Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events
• Highly developed interpersonal communication skills including political acumen and social perceptiveness
• Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities
• Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention
• Knowledge and skill to set and monitor work standards and protocols

About the Role

The Office of Continuing Medical Education (OCME) is responsible for the administration, accreditation, and presentation of UCSF School of Medicine continuing medical education activities, and UCSF School of Pharmacy continuing pharmacy education activities. This position is designed to participate as an independently functioning team member in the provision of course planning, accreditation, execution, and close-out of live events and related CME/CPE activities.

Requirements

Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure

Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation

Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation

Prior experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions

Ability to complete large volume of diverse tasks efficiently, meeting established deadlines

Ability to effectively work with invited guests, donors, government officials and university VIPs

Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings

Ability to give clear directives and use independent, rational judgment to make optimal decisions

Knowledge of medical education events and continuing education requirements

Certified Meeting Professional (CMP) or similar (CMM, CAE, etc.)

Certified Healthcare CPD Professional (CHCP, formerly CCMEP)