Occupancy Planner

About the role

As an Occupancy Planner, you’ll assist with the development of seat allocation planning, stack and block exercises, occupancy and space data validation, and resolve planning issues identified in customer planning meetings. You’ll ensure planning aligns with corporate guidelines and maximizes space use. You’ll recommend, educate, and enforce space policies, standards, procedures, and protocols, and notify the client of requested exceptions. You’ll become familiar with space utilization methods and present utilization data to drive productive spaces, requiring strong knowledge in Corporate Real Estate.

You’ll prepare and update project status reports on actual seat demand versus projected seat demand at the building level, reporting on current supply and capacity, and forecasting inventory changes. You’ll assemble, update, and report top-down and bottoms-up seat count projections collected at the group level for an annual planning horizon, reconcile discrepancies from top-down projections, and track and report actual seat demand at the group level.

Responsibilities

• Ensure accurate reporting of information and foster critical relationships between Corporate Real Estate, Business Unit leadership, Corporate Finance, Project Management, Move Coordination, Facility Management teams, and other occupancy planning team members.
• Review and resolve planning forecast requirements, concerns, and issues with Corporate Real Estate.
• Collect headcount forecasts and resolve discrepancies between leadership’s numbers and those collected at the group level with Business Unit leadership.
• Gather top-down headcount and growth projections with the Corporate Finance group.
• Review planning strategies that drive construction projects and support implementation with Project Management.
• Review moves, develop migration plans, and conduct facility audits with Move Coordination and Facility Management teams.
• Develop cross-campus/portfolio strategy plans with other members of the occupancy planning team.
• Demonstrate ingenuity in daily activities and problem-solving.

Requirements

• A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or a related field.
• Minimum of 3–5 years of experience in a corporate environment.
• Previous experience in space/occupancy planning at a strategic level; experience with interior office renovations is highly desirable.
• CAFM system experience is highly desirable.
• Dynamic, technologically savvy, and able to utilize software to support planning solutions and communicate ideas clearly.
• Advanced skills in Microsoft Excel (pivot tables, VLOOKUP, cell calculations) and AutoCAD (basic test-fits and square foot calculations).
• Proficiency in Microsoft Office suite; ability to consolidate data and floor plans into PowerPoint for client presentations is highly valued.
• Ability to ask the right questions to understand client needs and be proactive and innovative with solutions.
• Excellent written and spoken communication skills.
• Work independently, multi-task, and manage time to meet deadlines; reorganize time as needed to address changing team priorities.
• Strong interpersonal skills with the ability to interact with executive-level external and internal clients.
• Ability to work as part of a diverse, supportive, and talented team.