NYC Accelerator Event Manager

Essential Duties & Responsibilities

• Develop and maintain an annual NYC Accelerator event calendar.
• Identify and evaluate event opportunities aligned with program priorities and target audiences.
• Recommend participation strategies for conferences, expos, webinars, workshops, community events, and industry engagements.
• Coordinate event timelines, milestones, and internal planning processes.
• Align event strategy with broader outreach campaigns and engagement initiatives.
• Lead planning and execution for: NYC Accelerator-hosted events, external conference participation, partner events, community outreach activations, Service Provider engagement events.
• Manage event logistics including: venue coordination, registration processes, staffing coordination, vendor coordination, materials and collateral management, run-of-show development, day-of-event operations.
• Ensure events are professionally executed and aligned with NYC Accelerator branding and messaging standards.
• Ensure event support: lead generation, program awareness, stakeholder engagement, Service Provider recruitment and retention, coordinate event-related outreach and follow-up activities.
• Support attendee engagement before, during, and after events.
• Collaborate with Outreach Specialists on communications, promotions, and attendee tracking.
• Lead planning and execution of the annual Service Provider Expo.
• Coordinate across: Service Providers, Internal NYC Accelerator teams, Outreach and marketing partners, Vendors and venues.
• Manage timelines, deliverables, logistics, and stakeholder coordination for expo execution.
• Support Carbon Challenge-related events and engagement activities, including tracking RSVPs, and managing logistics.
• Coordinate participant communications and event logistics.
• Affirmatively assist with recruitment, retention, and engagement strategies.
• Ensure Carbon Challenge events align with broader NYC Accelerator outreach initiatives.

Event Tracking & Reporting

• Own and maintain centralized event tracking systems.
• Coordinate reporting with Outreach Specialists and Outreach Lead.
• Identify trends, gaps, and opportunities for improving event performance.
• Track: event participation, leads generated, engagement outcomes, follow-up status, program impact metrics.

Job Requirements / Qualifications

• 3-5+ years of experience in event management, outreach, marketing, or stakeholder engagement.
• Event planning and execution skills.
• Experience managing complex events with multiple stakeholders.
• Strong organizational and project management skills.
• Experience coordinating logistics, timelines, and vendor relationships.
• Ability to manage multiple projects simultaneously.
• Strong written and verbal communication skills.
• Experience with CRM, event tracking, or project management systems preferred.
• Experience working with sustainability, energy efficiency, decarbonization, workforce development, or public-sector programs is a plus.