Nursing Staffing Coordinator (Healthcare Staffing)

About The Position

Our healthcare staffing agency is hiring a Nursing Staffing Coordinator to manage the daily scheduling and placement of school nurses across New York City. This is a fast-paced coordination role that requires strong organization, responsiveness, and excellent computer skills. The coordinator plays a critical role ensuring that schools receive reliable nursing coverage each day.

Responsibilities

• Schedule and assign school nurses to daily assignments across NYC
• Confirm nurse availability and communicate assignment details
• Respond to early-morning call-outs and arrange coverage
• Track assignments, attendance, and schedule changes
• Maintain accurate scheduling records and updates
• Operate the agency’s scheduling software and staffing coordination systems
• Maintain nurse records in the Applicant Tracking System (ATS)
• Ensure nurses properly use scheduling systems to confirm assignments
• Troubleshoot software issues and assist nurses with system usage
• Monitor system data to ensure schedules and records remain accurate
• Track required nurse documentation and onboarding records
• Maintain organized digital files and compliance records
• Ensure nurses meet agency and client credentialing requirements
• Serve as a primary contact for nurses regarding assignments and schedules
• Maintain clear documentation of communications and scheduling changes
• Cook up with recruitment, billing, and supervisory staff
• Axiliary with administrative and coordination tasks as needed

Qualifications

• Strong computer skills required
• Experience working with scheduling software, databases, or applicant tracking systems (ATS)
• Ability to troubleshoot system usage issues and assist staff with software navigation
• Excellent organizational and communication skills
• Ability to work independently in a fast-paced staffing environment
• Comfortable with an early morning start time (6:00 AM)
• Experience in staffing coordination, scheduling, or healthcare staffing preferred
• Associate’s or Bachelor’s degree preferred