Nursing Business Office Specialist

Position Summary

Responsible for overall Nursing Staffing coordination, including recruitment of replacement staff to ensure adequate staffing throughout the facility, production and distribution of Nursing Services reports. In addition, perform administrative and data entry functions for assigned units, including monitoring the position control, scheduling, staffing, benefit and timekeeping functions, and tasks related to compensation.

Core Competencies

• Determine and coordinate staffing for the Households
• Prepare and process reports each pay period
• Maintain per diem/on-call Household assignments
• Monitor employee overtime and prepare/process reports on pay period basis including paid sick time, overtime, absenteeism and tardiness
• Print daily and weekly staffing sheets, and record floats and availability of on-call staff
• Print and distribute the following reports in a timely manner according to presented schedule: attendance report, exception report, float on-call summary
• Produce other reports as needed and requested using spreadsheet, word processing and scheduling software
• Train internal users as needed on use of Scheduling system
• Monitor agency usage, billing, and reporting
• Process information and position control requisitions related to transfers, terminations, leaves of absence, changes of status LOA and Workers’ Compensation
• Resolve benefit discrepancies by researching payroll and nursing records
• Affirm nursing license registration updates
• Document attendance at educational programs attended by nursing employees
• Participate in and support quality improvement programs

Position Responsibilities

• Communicate with Nursing and ancillary staff in a manner that conveys respect, caring and sensitivity.
• Administer and support scheduling and staffing of Households.
• Cooking during premium holiday, peak vacation periods and snow emergencies.
• Determine needs and extras on Household to ensure adequate coverage by schedule float, on-call, and agency personnel; recruit over time to fill needs.
• Review Sick Book for potential problems and patterns.
• Maintain per diem/on-call Household assignments.
• Monitor employee overtime and prepare/process reports on pay period basis including paid sick time, overtime, absenteeism and tardiness.
• Print daily and weekly staffing sheets, and record floats and availability of on-call staff.
• Print and distribute the following reports in a timely manner according to presented schedule: attendance report, exception report, float on-call summary.
• Produce other reports as needed and requested using spreadsheet, word processing and scheduling software.
• Train internal users as needed on use of Scheduling system.
• Monitor agency usage, billing, and reporting.
• Process information and position control requisitions related to transfers, terminations, leaves of absence, changes of status LOA and Workers’ Compensation.
• Resolve benefit discrepancies by researching payroll and nursing records.
• Affirm nursing license registration updates.
• Document attendance at educational programs attended by nursing employees.
• Participate in and support quality improvement programs.

Qualifications

• High school graduate, required
• Associates degree in Business preferred
• Knowledge of clinical staffing and scheduling requirements and related benefit time policies and procedures, required
• Demonstrated proficiency in the use of pertinent computer software/systems including reporting and maintenance
• Three to four years of experience adminis;trative, previous scheduling experience, preferred

Skills

• Computer literacy required
• Experience with databases, Windows, Word, Excel, and databases

Benefits

Not specified

Pay

$50,950.20 - $71,330.27

Schedule

Remote Type On-site