Northrop | 6hr Attendance Assistant

Qualifications

Any combination equivalent to: graduation from high school and three years of clerical or secretarial experience involving frequent public contact.

The employee must have strong office computer, public relations, oral and written communication skills. Incumbents must possess knowledge of the terminology, practices, and procedures of assigned office.

Essential Functions

• Collect and record all notes and excuses that pertain to student absences;
• Write passes for all late arriving and early departing students;
• Print and mail all attendance letters;
• Enter tardies and absences into Power school and Pinnacle.

• Coincide flow of communications and information;
• Forward student information given by parent to Registrar, Student Services, and Guidance offices as well as school nurse;
• Contact parents about absent students, students who are ill for pick up, and habitually truant students;
• Prepare forms for After-School Detention for the student’s fourth absence.

• Receive visitors including administrators, staff, and the public;
• Provide assistance or direct to appropriate staff;
• Respond to inquiries and provide assistance concerning operations, activities, time lines, policies, and procedures related to attendance.

• Research, compile, and verify data and information;
• Prepare and maintain a variety of records, logs, and reports related to student attendance, chronically ill, homebound, and detained students, and referrals;
• Establish and maintain filing systems;
• Prepare reports for Status Offender Court Alternative Program (SOCAP) hearings and Individual Education Plan (IEP) meetings.

• Perform related duties as assigned by the Assistant Principal to meet the particular needs of the building/unit.

Physical Requirements

• While performing the duties of this job the employee is regularly required to speak and hear.
• The employee is required to have dexterity of hands and fingers.
• The employee is required to sit or stand for extended periods of time.
• They may be occasionally required to bend at the waist, kneel, or crouch.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• While performing the duties of this job the incumbent is seated or walking at will and must be able to push, pull, lift, and carry 50 pounds or more.