Blackhawk | 6.5hr Attendance Assistant

About the Role

Perform a variety of clerical duties to ensure proper, accurate, and complete attendance reporting on a daily basis. Coordinate the flow of communications, correspondence, and information in support of attendance functions and activities.

Responsibilities

• Collect and record all notes and excuses pertaining to student absences.
• Write passes for late-arriving and early-departing students.
• Print and mail all attendance letters.
• Enter tardies and absences into PowerSchool and Pinnacle.
• Coordinate the flow of communications and information; forward student information given by parents to the Registrar, Student Services, Guidance offices, and school nurse.
• Contact parents about absent students, students who are ill for pickup, and habitually truant students.
• Prepare forms for After-School Detention for students’ fourth absence.
• Receive visitors, including administrators, staff, and the public; provide assistance or direct to appropriate staff.
• Respond to inquiries and provide assistance concerning operations, activities, timelines, policies, and procedures related to attendance.
• Research, compile, and verify data and information; prepare and maintain a variety of records, logs, and reports related to student attendance, chronically ill, homebound, and detained students, and referrals.
• Establish and maintain filing systems.
• Prepare reports for Status Offender Court Alternative Program (SOCAP) hearings and Individual Education Plan (IEP) meetings.
• Provide back-up health services: administer basic first aid to students and dispense medication in accordance with FWCS policies and physician instructions when the nurse is not in the building.
• Perform related duties as assigned by the Assistant Principal to meet the particular needs of the building/unit.

Requirements

• Any combination equivalent to graduation from high school and three years of clerical or secretarial experience involving frequent public contact.
• Strong office, computer, public relations, and oral and written communication skills.
• Knowledge of the terminology, practices, and procedures of the assigned office.

Physical Requirements

• Regularly required to speak and hear.
• Dexterity of hands and fingers is required.
• Must sit or stand for extended periods of time.
• May occasionally be required to bend at the waist, kneel, or crouch.
• Specific vision abilities required include close vision and the ability to adjust focus.
• Must be able to push, pull, lift, and carry 50 pounds or more.

Probationary Period

New employees must successfully complete their probationary period to be eligible to apply for posted positions. Employees must remain in their current position a minimum of sixty (60) calendar days to be eligible to apply for any non-lateral posted position. Current non-probationary employees may only apply for lateral positions at the end of each school year.