North America Office Manager

About the role

We’re looking for a North America Office Manager to join our team in NY and play a key role in shaping the future of neuro-contextual advertising at a global scale. Seedtag is the leading Neuro-Contextual Advertising Company, redefining how advertising works in a privacy-first world by moving beyond keywords and cookies, towards understanding human emotion, intent, and context. Powered by advanced AI and neuroscience, our proprietary technology, Liz, delivers a deep, human-like understanding of content and attention, enabling brands to connect with audiences at the right moment with relevant, engaging, and respectful ads.

Responsibilities

Workplace and office operations

• Own the day-to-day operations of Seedtag’s New York headquarters.
• Maintain a clean, organized, functional, and welcoming office environment.
• Welcome employees, candidates, clients, vendors, and other guests.
• Manage office, kitchen, and hospitality supplies, anticipating needs and maintaining appropriate inventory levels.
• Coordinate weekly office lunches, including catering selection, ordering, setup, and vendor follow-up.
• Handle mail, packages, deliveries, access requests, and other daily office logistics.
• Act as the primary point of contact for building management, cleaning services, maintenance providers, caterers, and delivery partners.
• Identify workplace issues proactively and coordinate their timely resolution.
• Maintain clear workplace procedures, supplier information, and inventory records.

North American office support

• Provide administrative and operational support to Seedtag’s offices in Toronto, Chicago, and Los Angeles.
• Coordinate workplace communications and help local teams resolve office-related requests.
• Collaborate with global Workplace and People teams to maintain consistent standards across locations.
• Help implement global initiatives and adapt them to the needs of North American offices.

People and employee experience

• Partner with the People team to coordinate the workplace elements of employee onboarding and offboarding across North America.
• Prepare workstations, equipment, office access, welcome materials, and other first-day logistics.
• Ensure departing employees return company equipment and complete the required workplace processes.
• Support initiatives that strengthen engagement, collaboration, and Seedtag’s culture.
• Serve as an approachable and reliable point of contact for employees’ workplace needs.

IT and equipment coordination

• Coordinate the preparation and distribution of company-owned laptops, monitors, peripherals, and accessories.
• Maintain accurate inventories of devices and technology accessories.
• Support equipment collection and reassignment during employee offboarding.
• Partner with the IT team to resolve equipment and basic workplace technology requests.
• Escalate technical issues to the appropriate teams when required.

Events and team activities

• Support internal events, team gatherings, client meetings, office celebrations, and company initiatives.
• Coordinate venues, catering, supplies, room setup, communications, and other event logistics.
• Manage swag and event-material inventories.
• Work with local and global stakeholders to provide a consistent and engaging event experience.
• Support administrative follow-up, vendor coordination, and expense documentation.

Requirements

• Have 2–4 years of experience in office management, workplace operations, facilities, hospitality, administrative coordination, or a related position.
• Have experience working in an international, technology, advertising, or high-growth environment.
• Are highly organized and able to manage several priorities without losing attention to detail.
• Take ownership and proactively identify what needs to be done.
• Have a service-oriented mindset and genuinely enjoy helping others.
• Communicate clearly and professionally with employees, visitors, vendors, and senior stakeholders.
• Are comfortable coordinating suppliers, workplace logistics, inventories, and events.
• Can work independently while collaborating effectively across countries and time zones.
• Are comfortable providing basic technology and equipment support.
• Have professional fluency in English.
• Are based in the New York area and able to work regularly from the NYC office.

Benefits

• Growth & Opportunity: Accelerated, hands-on development with real ownership, global projects, and internal mobility.
• Flexibility: Trust to balance work and life with flexible schedules and a hybrid model; work from home, the office, or wherever you do your best work.
• Learning & Development: Access to online learning, continuous training, and optional English or Spanish group classes.
• Culture that Cares: Well-being is part of how we work, supported by initiatives like SeedDay, Digital Disconnection, and team-building moments.
• Connection & Fun: Global events, offsites, celebrations, and a strong sense of belonging across all Seedtag locations.

Pay

• Base Salary: $60,000 – $75,000 USD annually
• Target Bonus: $5,000 USD annually

Additional Perks

• Flexible remuneration plan.
• Program for transit and parking.
• Health insurance: Comprehensive coverage is included.
• Gympass: Access to wellness programs and fitness classes.
• Unlimited Paid Time Off.
• 401K: Seedtag will be making a matching contribution of the first 6% of pay, up to $4,000 per year.