Nighttime Clinical Donation Coordinator I

Essential Duties & Responsibilities

• Travel to donor hospital within one hour of receiving information regarding the potential donor from the AOC.
• Conduct thorough physical and medical assessments with information obtained from the hospital staff as well as the patient’s medical record.
• Collaboratively work with the AOC and/or Medical Director to determine when the potential donor is not deemed suitable for organ donation.
• Initiate standing orders and begin donor evaluation, management, organ placement, and recovery processes.
• Enter all donor information into the Electronic Medical Record (EMR).
• Keep the AOC informed of any medical status changes, including abnormal lab values, hemodynamics, and diagnostic test results.
• Conduct routine hospital development activities and professional education, when not involved in donor activity.
• Accept on-call responsibilities as assigned.
• Prepare for on-call responsibilities with current recovery information and functioning recovery equipment, EMR access, hospital and ID badges.
• Provide a prompt and professional response to all hospital referral calls in a manner consistent with policy and procedures.
• Provide on-site clinical evaluation of all potential donors.
• Under the direction of the AOC, help to determine medical suitability for organ donation.
• Act as the professional resource on donation for the hospital staff.
• Confirm brain death diagnosis aligns with hospital policy and all regulations.
• Provide prompt and professional site evaluation of all potential donors.
• Obtain all relevant information required to make a comprehensive assessment of medical suitability for donation potential.
• Determine the legal next-of-kin for a potential donor.
• Complete all paper and electronic records per policy.
• Ensure that all other donation related documentation, including, but not limited to documentation required to comply with hospital protocol, are properly completed.
• Identify cases that fall under the jurisdiction of the Coroner.
• Contact the Coroner and obtain approval for organ and tissue donation as required.
• Note and document any restrictions or special requests of the Coroner.
• Ensure that all requests from the Coroner are completed.
• Direct the clinical management of the donor.
• This includes ordering organ specific tests, evaluating those tests, and correcting any abnormalities that exist.
• Document all management activity completely and clearly in the donor record.
• Allocate donated organs and tissues per SHSC and the OPTN policies.
• Document all allocation activity completely and clearly in the donor record.
• Contact the operating room (OR) to notify of upcoming organ and tissue recovery procedure.
• Ensure availability of an OR for recovery of organs and tissues.
• Confirm time of recovery with OR personnel.
• Coordinate the surgical recovery of donated organs and tissues to include communication with all appropriate recovery teams and the confirmation of the availability of hospital operating rooms for recovery.
• Oversee the recovery procedure, including OR donor management and personnel workflow, to ensure optimal organ viability and respect for the donor and their gifts.
• Absorb and assist with the surgical recovery of organs as required.
• Absorb and assist with the preparation and administration of preservation solutions and packaging of organs.
• Document the physical characteristics of organs and all OR related processes.
• Maintain detailed, complete, and accurate records of all donor referrals, donation discussions, donor management, organ allocation, and donor recovery as required through iTransplant.
• Maintain current knowledge of all organ and tissue recovery policies and procedures.
• Adhere to the professional standards and practices for quality assurance as established within the organization.
• Participate in post-donor review with peers, Managers, and Directors.
• Assist Hospital Development staff in hospital development activities.
• Facilitate comprehensive huddles to help safeguard the donation process.
• Contribute to the organization’s hospital development goals to increase donation.
• Make presentations to healthcare professionals and the general public regarding donation, as assigned.
• Represent SHSC at exhibit booths at public displays as needed.
• Serve as a resource to healthcare professionals and the public regarding organ and tissue donation.
• Provide donor chart to all recovery partners and the medical examiners/coroners as required.
• Inform the Coroner’s office when the donation is complete and the donor is ready for transport as required.
• Routinely review email, voice mail, and all routine communication and correspondence.
• Maintain all patient and organizational information factually, confidentially, and appropriately.
• Ensure thorough and accurate completion of the donor charts in a timely manner, including completion of all forms according to policies and the organization's professional standards and practices.
• Ensure all QA is completed timely.
• Ensure all training assignments are completed on time.
• Maintain in good working order all assigned equipment.
• Maintain complete and accurate records of expenses, attendance, and daily calendar of business.
• Submit timesheets documenting hours worked accurately according to policy.
• Maintain proficiency with all pertinent office equipment.
• Communicate effectively with his/her supervisor regarding daily schedule and activities.

Qualifications

• AS degree acquired through extensive and prolonged training in the biological sciences, paramedicine, allied health;
• Two (2) years of experience in critical care and/or emergency care;
• Or, An equivalent combination of education and experience.