Neurosurgery - Academic Clinical Program Management Specialist

About the role

The University of Iowa Department of Neurosurgery is seeking an Academic/Clinical Program Management Specialist to manage accreditation compliance, educational program coordination, onboarding, regulatory reporting, and program development initiatives.

Responsibilities

• Primary management of ACGME annual update & accreditation activities
• Coordinate ADS updates, case logs, Clinical competency committee/Program Evaluation Committee documentation
• Prepare and organize internal reviews, site visits, special reviews, citations/action plans
• Track resident duty hours, supervision compliance, board eligibility, licensure, etc.
• Develop compliance dashboards or reports for program leadership
• Aid with GME strategic initiatives and special reviews
• Act as departmental liaison with GME office and HR
• Direct management of ERAS/Thalamus/interview season
• Develop/improve recruitment strategy and applicant communication plans
• Coordinate second looks, sub-internship recruitment, scholarship programs
• Analyze and report match outcomes and recruitment metrics
• Lead onboarding/credentialing workflows & licensure tracking
• Build resident alumni database and board pass tracking
• Departmental/Operational Projects
• Lead implementation of new educational initiatives and development of new curriculum
• Coordinate downtown campus educational integration
• Manage/oversee resident coverage models and call schedule
• Participate in departmental committees related to residents
• Financial & Administrative Responsibilities
• Manage residency budget(s) for travel/courses/etc. & coordinate travel reimbursements
• Oversee recruitment/interview expenses
• Track educational funds across programs and for individual trainees
• Multi-Program Scope
• Coordinate away rotators/sub-Is and scholarship program
• Pre-residency fellowship coordination
• Neurosurgery Spine fellowship administrator
• Medical student neurosurgery electives/sub-Is
• APP/student shadowing coordination

Requirements

• A bachelor’s degree or an equivalent combination of education and experience
• 1+ years of related experience in academic and/or healthcare program administration
• Excellent written and verbal communication skills
• Demonstrated proficiency in computer software applications (e.g., MS Word, Outlook, PowerPoint, Excel)
• Demonstrated ability working as a member of a team

Desired Qualifications

• Experience working in an academic health care center, hospital, or other medical/clinic setting
• Previous experience working with residency or fellowship training programs
• Excellent time management and organizational skills
• Previous experience with an Electronic Medical Record system or with EPIC
• Previous experience in developing materials for marketing
• Previous experience in web page editing and development
• Knowledge of University policies, procedures and regulations