Navy - Administrative Manager

Qualifications

• Active Secret clearance
• Bachelor’s degree in Business Administration, Management, Public Administration, Communications, Project Management, Information Systems, or a related discipline
• 7+ years of experience supporting program administration, executive support, project coordination, or business operations
• Experience supporting Department of Defense, Department of the Navy, NAVWAR, acquisition, modernization, or technical programs is highly desirable
• Knowledge of program administration, office management, executive support, and business operations
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite, SharePoint, Teams, Outlook, Excel, Word, and PowerPoint

Duties

• Plan, coordinate, schedule, and support technical reviews, working groups, program management reviews, executive meetings, and stakeholder engagements
• Prepare meeting agendas, briefing materials, attendance rosters, conference logistics, virtual meeting coordination, and meeting documentation
• Facilitate meetings and maintain meeting minutes, action item trackers, decision logs, and follow-up documentation
• Track, coordinate, and monitor completion of assigned action items and ensure timely responses from stakeholders
• Support Government leadership by collecting, validating, analyzing, and organizing program information for decision-making purposes
• Manage administrative workflows associated with modernization planning, installation activities, engineering support, configuration management, and acquisition support functions
• Coordinate and respond to recurring and ad hoc data calls, information requests, taskers, and reporting requirements
• Maintain administrative records, document repositories, correspondence files, action trackers, schedules, and program databases
• Review documentation for completeness, quality, consistency, formatting, and compliance with Government requirements
• Support database user testing, change request tracking, process improvement initiatives, and administrative system enhancements
• Develop and maintain metrics, dashboards, workload reports, staffing reports, and performance tracking tools
• Career development and onboarding support, travel documentation, training records, meeting schedules, and administrative logistics
• Support preparation and delivery of monthly status reports, executive reports, program reviews, and management briefings
• Monitor suspense dates, deliverable schedules, milestone tracking, and administrative deadlines
• Career development and onboarding support, travel documentation, training records, meeting schedules, and administrative logistics
• Coordinate communications among Program Management Warfare Offices (PMWs), NAVWAR organizations, contractors, Fleet stakeholders, and external agencies
• Provide recommendations to improve administrative processes, workflow efficiency, communication practices, and organizational effectiveness
• Ensure all administrative products are coordinated, reviewed, approved, and delivered in accordance with required formats, schedules, and Government guidance