National Payroll Tax Specialist

About the role

The Payroll Tax Specialist ensures accurate, timely, and compliant payroll tax reporting, filing, and payment across all applicable jurisdictions, protecting the organization from regulatory and financial risk.

Responsibilities

• Ensure accurate calculation, filing, and timely remittance of all payroll taxes (federal, state, and local)
• Verification and revision of payroll tax returns, including Forms 941, 940, W-2/W-3, and state/local equivalents
• Serve as the primary point of contact for federal, state, and local tax authorities
• Respond to payroll tax notices, audits, and inquiries, resolving discrepancies and assessments
• Maintain documentation and support internal and external audits, including SOX compliance
• Advising Payroll, Finance, and HR on payroll tax matters to mitigate risk and ensure compliance
• Manage mapping of new jurisdictions between systems
• Aid in employee wage and tax movement between jurisdictions
• Support month-end, quarter-end, and year-end payroll tax and accounting close activities

Requirements

• 5+ years of payroll tax experience in a multi-state and/or complex payroll environment
• Hands-on experience with payroll tax filings, reconciliations, and tax agency correspondence
• Experience supporting payroll tax audits and responding to government inquiries
• Strong knowledge of U.S. payroll tax regulations, including federal, state, and local requirements
• Knowledge of wage and hour laws, payroll tax, and compliance requirements
• Experience with payroll systems and tax compliance tools (e.g., ADP, SmartCompliance, UKG, or similar)
• Experience performing payroll and payroll tax reconciliations between systems, tax filings, and the general ledger
• Experience preparing and filing payroll tax returns, including Forms 941, 940, W-2/W-3, and state/local equivalents
• Advanced Microsoft Excel skills, including pivot tables, v-lookups, and formulas
• Strong attention to detail, accuracy, and organizational skills
• Strong communication, customer service, and interpersonal skills
• Analytical and problem-solving abilities
• Ability to think outside of the box and work independently and/or within a team
• Ability to maintain confidentiality and exercise sound judgment and integrity

Qualifications

• Currently authorized to work in the United States on a full-time basis without the need for current or future employer sponsorship

Skills

• Microsoft Excel
• Payroll tax compliance
• Payroll tax filings
• Payroll tax audits
• Payroll tax reconciliation
• Payroll tax reporting
• Payroll tax law
• Payroll tax regulations
• Payroll tax compliance tools
• Payroll tax notices
• Payroll tax audits
• Payroll tax inquiries
• Payroll tax resolutions
• Payroll tax documentation
• Payroll tax support
• Payroll tax training
• Payroll tax policies
• Payroll tax procedures
• Payroll tax procedures
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