National Accounts Project Biller
Job Summary
This National Accounts Project Biller role is central to the finance department, primarily responsible for meticulously reviewing statements and verifying that all client invoices are accurate, compliant with contract terms, and submitted by monthly deadlines. Beyond invoice processing, the position requires strong analytical and reporting functions, including the preparation of monthly projections and MTD revenue totals for management review. The role involves significant cross-departmental coordination with operations teams and communication with external vendors and customers to ensure all billing information is accurate and discrepancies are resolved promptly.
Essential Job Functions
- Perform detailed examinations of project statements, contracts, and work orders to verify accuracy.
- Ensure all invoices correctly reflect contract terms, approved rates, labor hours, and reimbursable expenses.
- Process vendor invoices accurately and timely.
- Prepare comprehensive department-related reports, including monthly financial projections and Month-to-Date (MTD) revenue totals.
- Process equipment delivery information to ensure accurate reporting to support departments.
- Collaborate with the operations team to collect necessary billing information.
- Participate in weekly and monthly meetings to report billing progress, discuss projections, and communicate any roadblocks with management.
- Maintain complete and organized billing files for audit purposes and ensure all practices adhere to company policies and contractual requirements.
- Proactively suggest and implement process or workflow improvements to enhance the efficiency, accuracy, and timeliness of the billing cycle, utilizing the ability to identify and resolve problems.
- Ensure all monthly billing deadlines are met consistently.
Leadership Competencies
- Instills Trust
- Communicates Effectively
- Demonstrates Customer Focus
- Takes Initiative
- Makes Quality Decisions
- Drives Growth
- Ensures Accountability
- Drives Results
Knowledge, Skills, And Abilities
- Proven knowledge in billing, accounts receivable, or a similar financial coordination role.
- Ability to manage multiple tasks, meet tight deadlines, and work collaboratively across departments.
- Excellent organizational and time management skills, coupled with the ability to solve problems as they arise.
- Skill in delivering responsive, high-quality customer service.
- Ability to identify and resolve problems.
- Advanced proficiency (knowledge) with Microsoft Office 365.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Work Environment And Physical Demands
- In office environment
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
Planned Business Travel
This job requires no planned business travel.
Education And Experience
- A high school diploma or equivalent is required.
- An associate or bachelor’s degree, preferred.
- Combining experience in customer service, data entry, or office administration practices of 3 or more years with education is desirable.
- Previous experience with accounting preferred.